SPECIFIC PROCUREMENT NOTICE
SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF SOLAR SYSTEM AT SPGRC
Reference Number: SPGRC/ADMIN 04/2025-26
Procurement entity: The Southern African Development Community (SADC) Plant and Genetic Resources Centre Plot 6300 Great East Road, Lusaka
1.The Southern African Development Community (SADC) Plant and Genetic Resource Centre herewith invites companies/firms to submit bids for the following contract(s): supply, delivery, installation, commissioning of solar system at SPGRC. More details on the scope of the contract(s) provided in the Bidding Document which can be downloaded, free of charge, from the following website: www.sadc.int.
2.The procurement method used for this contract is Negotiated Procedure as defined in the SADC Secretariat Guidelines for Procurement and Grants, edition of June 2025, available at the following website: www.sadc.int.
3.The INVITATION TO BID is open to all companies/firms which satisfy the eligibility and qualification requirements stated in the Bidding Document
4.The deadline date and time of submission of bids to https://collab.sadc.int/s/a5xiCJronj3yWcX is 15th October 2025 at or before Mid night Zambia time. Proposals received after this time and date or submitted otherwise than indicated in the Bidding Document shall not be considered.
5.There shall be a compulsory site visit on 19th September 2025, at 10:00 hours, at the SPGRC Premises in Silverest, Chongwe. Please note that tenderers who fail to send a representative to this compulsory site visit will automatically be disqualified. Tenderers who arrive after 10:00 hours will not be allowed in the Site Visit meeting. All notifications concerning this procurement process, including modification of the Bidding Document, results of the evaluation or cancellation notices, will be published on the following website www.sadc.int and will also be communicated directly to the bidders.
Interested companies/firms may seek clarification or/and additional information concerning this contract, only in writing and by latest 23rd September 2025 at 17:00 hours local time, through the following email: ckasampi@sadc.int and copy jshava@sadc.int; tchabwera@sadc.int
Att: Mr. Collins Kasampi, Assistant Procurement Officer SPGRC
Private Bag CH6. Tel: +260 211 399 201
