SPECIFIC PROCUREMENT NOTICE
SELECTION OF A CONSULTANCY FIRM
Date: 03 July 2026
Reference Number: SADC/3/5/4/128
Title of Assignment: Provision of a Secure Communication System for SADC-RCTC
Procurement entity: Southern African Development Community (SADC) Secretariat
Location: SADC Secretariat, Western Commercial Road (near Lobatse and Seboni Roads), CBD Plot 54385, Private Bag 0095, Gaborone, BOTSWANA
The SADC Secretariat herewith invites Consulting Firms to submit proposals for the following contract: “PROVISION OF A SECURE COMMUNICATION SYSTEM FOR SADC-RCTC” More details on the scope of the contract(s) are provided in the Bidding Documents which can be downloaded, free of charge, from the following website: www.sadc.int.
The procurement method used for this contract is Negotiated Procedure with Publication, as defined in the SADC Secretariat Guidelines for Procurement and Grants, edition August 2021 available at the following website: www.sadc.int.
The Request for Proposal (RFP) is open to firms which satisfy the eligibility and qualification requirements stated in the Bidding Documents.
The Bidding Documents includes the following documents:
Section 1 - Letter of Invitation
Section 2 - Information to Bidders
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 - Terms of Reference
Section 6 - Standard Forms of Contract.
5 The date and time of submission of the Bids at the address indicated in the Bidding Documents is 04 August 2026, at or before midnight, local Botswana time. Proposals received after this time and date, or submitted otherwise than indicated in the Bidding Documents shall not be considered and shall be returned unopened
6. All notifications concerning this procurement process, including modification of the Bidding Documents, clarifications, results of the evaluation or cancellation notices, will be published on the following website www.sadc.int.
7. Interested consulting firms may seek clarification or/and additional information concerning this contract, only in writing and by latest 17 July 2026 by midnight local Botswana time, from the following contact points.
Attention: Mr. Thomas Chabwera
Address: SADC Secretariat, Plot No. 54385, New CBD, Private Bag 0095
Gaborone, Botswana, Telephone: +267 395 1863
E-mail: and bmaruping@sadc.int
Copy to: tchabwera@sadc.int , kmwakimage@sadc.int
8. Responses to requests for clarifications will be posted on the SADC website by 22 July 2026, by midnight, Botswana Time
9. Description of the assignment: “Provision of a Secure Communication System for SADC-RCTC” REF: SADC/3/5/4/128.
Privacy Policy: SADC Secretariat Procurement office collects and uses your personal information for “Procurement Process” when you intend to compete and deliver any service or goods for the organization either individually or as a firm based on your consent. Your personal data is our highest security and kept for a period strictly necessary for the purpose set out. This privacy notice supplements the SADC Secretariat standard privacy notice and should be read in conjunction with the same available on SADC Secretariat website
