REQUEST FOR QUOTATION (RFQ)
RFB TITLE: PRODUCTION OF MOTION GRAPHICS FOR GENERIC ANIMATION VIDEOS FOR SADC QUALITY AWARDS. REFERENCE: SADC/3/5/4/126
SADC Secretariat is inviting companies to submit a quotation for the Production of motion graphics for generic animation videos for SADC Quality Awards.
- You should send only one quotation for this requirement.
- Your quotation in PDF format should be submitted to this link:
- For any additional information and/or clarification please direct the inquiries to: tchabwera@sadc.int: dtimbo@sadc.int; lmpho@sadc.int Copy: imbvundula@sadc.int
- The deadline for submission of your quotation to the collab link indicated in below is: 25 February 2026 by midnight (Local Botswana Time) bids submitted after the closing date and time will be rejected.
Collab Linkhttps://collab.sadc.int/s/wFrGa57EiFTeyxw
Your quotation should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.
PRICES: The prices should be in Botswana Pula (BWP) currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination.
EVALUATION AND AWARD OF PURCHASE ORDER: Quotes determined to be administrative (see Paragraph 1,2,4,5 and 6) technically compliant to the requirements will be evaluated by comparison of their prices. The award will be made to the bidder offering an administrative and technically compliant quotation at the lowest total price.
VALIDITY OF THE OFFER: Your quotations should be valid for a period of 120 days from the deadline for submission of quotation indicated in Paragraph 5 above.
DOCUMENTS TO BE ATTACHED: Company Profile, Valid Tax Clearance Certificate, Banking Details, Valid Trading Licence and Certificate of Incorporation, VAT certificate and exemption. These documents are mandatory.
The delivery period should be stipulated in the quotation. Goods must be delivered within 14 days from date of issue of purchase order or contract.
Deadline for receipt of requests for clarifications is 23 February 2026 at 00:00hrs Midnight Botswana Local time. The deadline for responses to the requests for clarification shall be 24 February 2026 at 15:00hrs (Local Botswana Time).
Sincerely,
Name: Thomas Chabwera
_________________________
Head Procurement Unit
19 February 2026
