PROCUREMENT OF I.C.T EQUIPMENT

                                                                           SPECIFIC PROCUREMENT NOTICE

REQUESTS FOR BIDS

PROCUREMENT OF I.C.T EQUIPMENT

 Date: 26 NOVEMBER 2025

Reference Number: SADC/3/5/1/123

Title of Assignment: PROCUREMENT OF I.C.T EQUIPMENT

Procurement entity: Southern African Development Community (SADC) Secretariat

Location: SADC Secretariat, Western Commercial Road (near Lobatse and Siboni Roads), CBD Plot 54385, Private Bag 0095, Gaborone, BOTSWANA. 

1. The SADC Secretariat herewith invites firms to submit bids for the following contract: “PROCUREMENT OF I.C.T EQUIPMENT)’’. More details on the scope of the contract(s) are provided in the Bidding Documents which can be downloaded, free of charge, from the following website: www.sadc.int

2. The procurement method used for this contract is Procurement of Goods, as defined in the SADC Secretariat Procurement Guidelines 2025 available at the following website: www.sadc.int  

3. The Request for Bids (RFB) is open to firms who satisfy the eligibility and qualification requirements stated in the Bidding Documents.

4. The date and time of submission of the Bids at the address indicated in the Bidding Documents is 29 December 2025, at or before midnight, local Botswana time. Proposals received after this time and date, or submitted otherwise than indicated in the Bidding Documents shall not be considered and shall be returned unopened.

5. All notifications concerning this procurement process, including modification of the Bidding Documents, results of the evaluation or cancellation notices, will be published on the following website www.sadc.int. 

6. Interested firms may seek clarification or/and additional information concerning this contract, only in writing and by latest 12 December 2025 at or before 00:00 midnight local Botswana time, from the following contact points.

                          Attention: Mr. Thomas Chabwera

                        Address:  SADC Secretariat, Plot No. 54385, New CBD, Private Bag 0095

                       Gaborone, Botswana, Telephone: +267 395 1863

                      E-mail: tchawbera@sadc.int,  ymadzinga@sadc.int and lcunha@sadc.int

 7. Responses to requests for clarifications will be posted on the SADC website by 17 December 2025, by midnight, Botswana Time

8. Description of the assignment: “PROCUREMENT OF I.C.T EQUIPMENT - SADC/3/5/1/123”. 

Mr. Thomas Chabwera

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Head of Procurement Unit