NEGOTIATED PROCEDURE
REQUEST FOR BIDS (RFB)
Reference Number: SADC/HR&ADMIN/03/2020
Request for Bids Title: Supply and Delivery of Mini-bus
Number of Lots: 1
SADC Secretariat is inviting locally registered motor dealers to submit a bid for Supply and Delivery of Mini-bus
1. Bidders are being requested to quote for ALL items under in the RFB to be considered responsive.
2. Your quotation should be submitted in a sealed envelope clearly marked “Supply and Delivery of Mini-bus”, and addressed to;
Head – Procurement unit
SADC Secretariat
Plot 54385 CBD
Gaborone
moreover, be dropped in the Tender Box situated at the reception of the above address.
Each Bid must be registered in the Bid depositing Register that is located at the Reception.
3. The deadline for submission of your quotation, to the address indicated in Paragraph 3 is: Friday 14th March 2020, 1500Hours
Late Bids will be rejected.
Bids will be opened immediately after closing.
4. Bids by Fax or E-mail are not acceptable.
5. Your bids should be submitted as per the following instructions;
(i) PRICES: The prices should be quoted in the local currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination, which is SADC Secretariat Headquarters, Gaborone, Botswana.
(ii) SUBMISSION OF MANDATORY DOCUMENTS: Bids should be accompanied by the following documents: valid copies of Certificate of Incorporation, Trading Licence, Tax Clearance, PPADB Certificate, Banking Details and VAT certificates.
(iii) EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4,5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for each lot separately.
(iv) VALIDITY OF THE OFFER: Your bids should be valid for a period of 90 days from the date of deadline for submission of bids indicated in Paragraph 4 above.
6. The goods are expected to be delivered at the address indicated below within a maximum period of 3 days from the signature of the Purchase Order. Specific delivery period must be indicated for each lot and this is very critical.
7. Additional information and clarifications can be requested in writing, no later than 2 working days prior to deadline indicated in the paragraph 4 above, from:
Procuring entity: SADC Secretariat
Contact person: Isaac Moatshe
Telephone: +267 3951863
Fax: +267 3972848
E-mail: imoatshe@sadc.int; tlengoasa@sadc.int
ANNEXES:
ANNEX 1: Technical Specifications
ANNEX 2: Bidding Document
Sincerely,
_________________________
Name: Isaac Moatshe
For/Head of Procurement
Date: 03 March 2020
