NEGOTIATION PROCEDURE
REQUEST FOR BIDS (RFB)
Reference Number: PRU/06/2020
RFB Title: PROVISION OF STATIONERY AND TONERS
Contract Title: PROVISION OF STATIONERY AND TONERS
Dear Sir/Madam,
1. The SADC Secretariat is inviting suitable and qualified companies to submit bids for provision of Stationery and Toners.
LOT 1 Toners
| TONERS | QUANTITIES BOUGHT ON QUARTERLY BASIS |
|---|---|
| HP Q7553A | 5 |
| HP Q5942A | 5 |
| HP CE255A | 7 |
| HP CF280A | 5 |
| HP CC530A | 5 |
| HP CC531A | 5 |
| HP CC532A | 5 |
| HP CC533A | 5 |
| TN014 | 6 |
| HP CF360A | 8 |
| HP CF361A | 8 |
| HP CF362A | 8 |
| HP CF363A | 8 |
| HP CE400A | 10 |
| HP CE401A | 10 |
| HP CE402A | 10 |
| HP CE403A | 10 |
| HP CE390A | 5 |
| HP Q5949A | 5 |
| HP CB540A | 15 |
| HP CB541A | 15 |
| HP CB542A | 15 |
| HP CB543A | 15 |
| HP CE250A | 3 |
| HP CE251A | 3 |
| HP CE252A | 3 |
| HP CE253A | 3 |
| HP CE340A | 20 |
| HP CE341A | 20 |
| HP CE342A | 20 |
| HP CE343A | 20 |
| HP CE320A | 5 |
| HP CE321A | 5 |
| HP CE322A | 5 |
| HP CE323A | 5 |
| HP CC364A | 3 |
Lot 2 Stationery
| FILES | QUANTITIES BOUGHT ON QUARTERLY BASIS |
|---|---|
| Bantex Files 1450 (Lime Green, Green, Blue, Red) | 150 |
| Suspension Files Tree 505 (pk25) | 50 |
| Bantex Create a cover 1223 2r 30mm-Blue | 300 |
| Bantex Create a cover 1498 70m-Blue | 300 |
| Accessible Files Treeline-Blue | 2400 |
| Quotation Folders Bantex A4 3200-Blue | 500 |
| Flat files various colours 8119 | 150 |
| Bantex Filling Pockets 2052 | 200 |
PAPER
| Cash letters certificate A4 | 100 |
| Legal/Deed Covers A4-(pkt of 100) | 100 |
| Flipchart A1 | |
| Photocopying Paper A4-white (pkt of 5 rims) | 2000 |
| Photocopying Paper A4-various colours (pkt of 5 rims) | 50 |
| Photocopying paper A3-white (pkt of 5 rims) | 30 |
MISCELLANEOUS STATIONERY ITEMS
| Foldback clips 32mm (12 pieces) | 10 |
| Foldback clips 41mm (12 pieces) | 10 |
| Foldback clips 51mm (12 pieces) | 10 |
| Rubber bands 32 crox 100gm | 10 |
| Correctional Pen Pentel 7ml | 24 |
| Boostik 100g | 20 |
| Pen-Uniball vision ub200 (black, red, blue) | 30 |
| Sharps Calculator E12128R | 24 |
| Scissors 210mm | 50 |
| USB/Memory sticks 8GB | 250 |
| Spiral 8mm Kol Ass 50pg | 10 |
| Spiral 12mm Kol Ass 95pg | 10 |
| Spiral 16mm Kol Ass 125pg | 10 |
| Spiral 20mm Kol Ass 155pg | 10 |
| Spiral 25mm Kol Ass 225pg | 10 |
| Binding Cover A4-Clear 150m Kol 100 | 100 |
| Binding Cover A4-Leatherboard Apex wh 100 | 100 |
| Paper clips 33mm | 50 |
| Paper clips 50mm | 50 |
| Paper clips 78mm | 50 |
| Envelopes 110*220-White (pk 500) | 5 |
| Envelopes 229*162 C5-White (pk 500) | 5 |
| Envelopes 324*229 C4-White (pk 250) | 5 |
| Envelopes 324*458 C3-White (pk 250) | 5 |
| File Dividers Index 1-10 Bd Tr/li Tdm 10 Pl | 250 |
| File Dividers Index 1-10 Pp Tril 3023 Num | 250 |
| File Dividers Index A-Z Tr/li 3064 26pt | 250 |
| File Fasteners 80mm Metal20 | 50 |
| Shorthand Note Books Tr/line 144pg | 100 |
| Executive Desk Pad Pil/pent punched | 100 |
| Acc Bk Sar/ 166/63 Minute Book A4 | 100 |
| Permanent Marker Pentel Nlf50 ( various colours) | 60 |
| Highlighter Penflex ( various colours) | 60 |
| Bic Crystal Pen ( blue, black, pen) | 240 |
| HB Pencil | 60 |
| HB Lead pencil pentel 0.5 | 60 |
| Eraser Bantex 8110 | 60 |
| Sharpener Metal Alu. 1004/1229 | 60 |
| Ruler 1 Tr/line Zebra 30cm clear | 60 |
| Buff Tape 48mm eurocell | 200 |
| Clear Tape 48mm eurocell | 200 |
| Sign here stickers 45*12 | 150 |
| Confidential stickers | 150 |
| Urgent stickers | 150 |
| Post it 76*76 Asst. pastel | 100 |
| Post it 76*102 Asst. pastel | 100 |
| Post it 76*127 Asst. pastel | 100 |
| Glue stick pritt 40g | 48 |
| Name badges with pin & clip | 2500 |
| Cable usb extension 5m | 10 |
| Electric adaptors (square to round/round to square) | 60 |
| Staple Remover Treeline Trs65 | 60 |
| Staples 1 rexel 56 26/6 5000 | 60 |
| Staples 23/13 kangaro 1000 | 60 |
| Stapler kangaroo Ds435 | 30 |
| Stapler kangaroo 23s 13 H/d 100p | 30 |
| Punch rexel p215 l/d 15 sh s/b | 60 |
| Punch kangaroo hdp 2320 300pg | 60 |
| Adhesive Labels 100*50 sheet | 100 |
| Letter trays vision B9414 blue/black | 30 |
| Desk organizer bantex ass.9830 | 30 |
| Kangroo punch pins | 10 |
| Kangroo punch discs | 10 |
2. Your submission, in the required format (See Annex 2 to this RFB), should be addressed to the following email: stationeryandtoners@sadc.int
PRU/06/2020
PROVISION OF STATIONERY AND TONERS
The Head of Procurement
SADC Secretariat
Plot 54385 CBD
Private Bag 0095
Gaborone6
Botswana
Attention: Mrs. Veronica Chingalawa
3. The deadline for submission of your quotations, to the address above is Wednesday, 22nd July 2020, 15:00hours local time.
4. All quotations should be dropped in the Tender Box at the Reception and quotations by E-mail or fax will NOT be accepted.
5. Your quotation(s) should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order.:
i. PRICES: The prices should be quoted CIP (as per Incoterms 2010) in the local currency, including all duties attached to the sale (such as VAT, customs duties, etc.) and transport to the final destination.
ii. EVALUATION AND AWARD OF PURCHASE ORDER: Quotations determined to be administratively (see Paragraph 2, 4, 5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices (defined as above). The award will be made to the bidder offering an administrative and technical compliant quotation at the lowest evaluated total price.
iii. VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of submission of quotation indicated in Paragraph 4 above.
iv. DOCUMENTS TO BE ATTACHED: Current Tax Clearance Certificate, PPADB Certificate, Banking Details, Trading Licence and Certificate of Incorporation.
v. REFERENCES : Bidders must submit minimum three (3) references where they have supplied similar services , implemented over the last 5 years with a value of at least BWP1Million each successfully completed addressed to head of procurement in the address stated below on 7.
vi. Delivery time and stock availability: Bidders must indicate delivery period and stock availability.
vii. Certification : Bidders for Lot 1 should provide evidence that they are HP partners.
6. The items are expected to be delivered at the address indicated in the Paragraph 3 above within 3 calendar days from the signature of the Purchase Order/Contract. The terms and conditions of the Purchase Order are available on request prior to submission of quotations.
7. Additional request for information and clarifications can be made, no later than 5 days prior to deadline indicated in the paragraph 4 above, from:
Procuring entity: SADC Secretariat
Contact person: Mrs. Veronica Chingalawa
Telephone: +2673951863
Fax: +2673972848
E-mail: tenders@sadc.int Copy
vchingalawa@sadc.int tkherehloa@sadc.int; brakhetsi@sadc.int
ANNEXES:
ANNEX 1: Technical Specifications
ANNEX 2: Bid Form
Sincerely,
30th June 2020
