NEGOTIATION PROCEDURE REQUEST FOR BIDS (RFB)
Reference Number: SADC/ADMIN/09/08/2021
RFB Title: SUPPLY AND DELIVERY OF STAFF UNIFORM
Contract Title: SUPPLY AND DELIVERY OF STAFF UNIFORM
NUMBER OF LOTS:5
Dear Sir/Madam,
1. The SADC Secretariat now invites proposals to provide the following goods:
SUPPLY AND DELIVERY OF STAFF UNIFORM
More details on the goods are provided in the attached Terms of Reference/Specifications.
2. The Bidding Documents have been allocated into Lots as follows and bidders are allowed to quote for one or all Lots and should make sure that whichever Lot they are bidding for should contain all the items, failing which they shall be disqualified automatically.
LOT 1: SUPPLY AND DELIVERY OF ANNUAL UNIFORM FOR DRIVERS
LOT 2: SUPPLY AND DELIVERY OF ANNUAL MALE OFFICER ORDERLY LOT 3: SUPPLY AND DELIVERY OF ANNUAL UNIFORM FOR THE ES DOMESTIC ASSISTANTS
LOT 4: SUPPLY AND DELIVERY OF ANNUAL UNIFORM FOR RECEPTIONISTS
LOT 5: SUPPLY AND DELIVERY OF ANNUAL UNIFORM FOR FEMALE OFFICE ORDERLIES
Technical Specifications for Supply and Delivery of staff Uniform.
(See detailed under Annex 1 below)
3. Your submission, in the required format (See Annex 2 to this RFB), should be submitted to the following email: uniform2021@sadc.int bearing the Lot Number and subject title you have quoted for.
SADC/ADMIN/09/08/2021
SUPPLY AND DELIVERY OF STAFF UNIFORMAttention: Mrs. Veronica Chingalawa
4. The deadline for submission of your quotations, to the address above is Friday 7th
September 2021, 15:00hours local time. Late submissions will not be considered
5. All bids should be submitted to the following email: uniform2021@sadc.int and quotations by fax will NOT be accepted.
6. Your bid(s) should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order.:
- PRICES: The prices should be quoted CIP (as per Incoterms 2010) in the local currency, including all duties attached to the sale (such as VAT, customs duties, etc.) and transport to the final destination.
- EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administratively and technically compliant to the requirements will be evaluated by comparison of their prices (defined as above). The award will be made to the bidder offering an administrative and technical compliant quotation at the lowest evaluated total price per Lot.
- VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of submission of quotation.
- DOCUMENTS TO BE ATTACHED: Company Profile, Valid Tax Clearance Certificate, Banking Details, Valid Trading Licence and Certificate of Incorporation.
- Delivery time and stock availability: Bidders must indicate delivery period and stock availability.
- The items are expected to be delivered at the address indicated in the Paragraph 3 above within 14 calendar days from the signature of the Purchase Order/Contract. The terms and conditions of the Purchase Order are available on request prior to submission of quotations.
7. Additional request for information and clarifications can be made, no later than 10 days prior to deadline indicated in the paragraph 4 above, from:
The deadline for receiving Request for clarifications is 18th of August 2021
The deadline for responding to Request for clarification is 27th August 2021
Procuring entity: SADC Secretariat
Contact person: Mrs. Veronica Zulu Chingalawa
Telephone: +2673951863
Fax: +2673972848
E-mail: pchifani@sadc.int; tenders@sadc.int
Copy; vchingalawa@sadc.int and tkherehloa@sadc.int;
ANNEXES:
ANNEX 1: Technical Specifications (Lot 1-5)
ANNEX 2: Bid Form
Sincerely,
Veronica Zulu Chingalawa
Ag. Senior Officer - Procurement
10th August 2021
