Supply of The SADC Branded Cloth Masks

REQUEST FOR BIDS (RFB)

Reference Number: SADC/3/5/1/21

Title: SUPPLY OF THE SADC BRANDED CLOTH MASKS

Number of Lots: 1

1.  SADC Secretariat is inviting reputable service providers to submit bids for the Supply of the SADC Branded Cloth Masks as follows:

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Description

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Fabric The facemasks will be made of three fabric layers. The inner layer must be made of a good quality water absorbent fabric; the middle layer must be a filter and the outer layer must be good quality water resistant fabric.  The ear straps/ ear loops must be good quality thin elastic in black colour. Quantity Requirement: 3140 SADC branded Cloth Facemasks Design The facemask should cover the face from the bridge of the nose to under the chin. It should be loose fitting to enable easy breathing but still secure enough to stay in place. (Winning design will be based on the samples submitted to the SADC Secretariat). Colour - SADC Colours Blue (Primary Colour) PANTONE Reflex Blue CVC HEX Code – 1884 facemasks Green (Primary Colour) PANTONE 354 CVC  – 628 facemasks Gold (Primary Colour) PANTONE 11 C  – 628 facemasks All ear straps/loops must be black. Branding SADC logo, flag and website on sublimation branding style on each side of the facemask, with full colour branding, logo measuring 45mm diameter (right cheek), website www.sadc.int (white colour) measuring 45mm in length underneath the logo, and 45mm SADC flag (left cheek).   SADC COLOURS: Blue (Primary Colour) PANTONE Reflex Blue CVC HEX Code Green (Primary Colour) PANTONE 354 CVC HTML HEX Code Gold (Primary Colour) PANTONE 11 C HTML HEX Code SADC branding materials (logo, pantone colours and flag can be accessed the website; https://www.sadc.int/media-centre/logos-corporate-identity/ NB: Service providers are required to submit one (1) sample facemask which replicates the final mask in Pantone Reflex Blue CVC HEX Code colour branded with logo measuring 45mm diameter (right cheek), website www.sadc.int text measuring 45mm in length underneath the logo, and 45mm SADC flag (left cheek), accompanied by three (3) mock-up artworks of the SADC facemasks (on A4 paper) in all 3 SADC colours for evaluation purposes.   Only service providers submitting samples and mock-up designs shall be considered.  All facemask samples should be submitted at the SADC Secretariat Head Office, Plot 54385 New CBD, Gaborone by the entrance (in a box labeled masks. Indicate the name of the supplier on the sample/s).

2.  You should send only one bid for this requirement.
IMPORTANT: INCLUDE ALL RELEVANT DOCUMENTATION AS BELOW:

1. Certificate of Incorporation
2. Valid Trading License
3. Valid Tax Clearance Certificate
4. Valid VAT Certificate or VAT Registration Number (where applicable)

3. Your bid should be titled as shown below and addressed to:

“SUPPLY OF THE SADC BRANDED CLOTH MASKS".

Head – Procurement unit SADC Secretariat

Plot 54385 CBD

Gaborone BOTSWANA

Late submissions are not acceptable.

4.        Bids should be emailed to the following email address: brandedmasks@sadc.int

            Quotations by FAX will not be accepted.

            Quotations submitted together with samples will not be accepted. 

5. The deadline for submission of your bids, to the addresses indicated in Paragraph 3 is: Tuesday 26th January 2021; 15:30hrs.

7.  Bids should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

1. PRICES: The prices should be quoted in local currency (PULA), including all taxes attached to the sale of the goods (such as VAT, customs duties, etc) and transport to the final destination which is the SADC Secretariat Headquarters, Gaborone, Botswana.
2. EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative  and technically compliant to the requirements will be evaluated by comparison of their prices and samples as defined above. The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for the lot.
3. VALIDITY OF THE OFFER: Your Bid should be valid for a period of 90 days from the date of the deadline for submission of bids indicated in Paragraph 5 above.
4. DISCLAIMER: SADC will not be responsible for any costs nor expenses incurred in connection with the preparation or submission of bids.

8.  The Cloth Masks are expected to be delivered within 2weeks from the signature of the Purchase Order.

9.  Additional information and clarifications can be requested in writing, via the email addresses below no later than Friday 22nd January 2021; 15.30hrs.

Email:  dshibnauth@sadc.int; cc: lmpho@sadc.int

during working hours.

Sincerely,

Name: Mrs Veronica Chingalawa

Title: Acting Senior Officer - Procurement Date: 12th January 2021