Reference Number: SADC/ICT/7/2019
Title:SUPPLY OF ICT EQUIPMENT AND SOFTWARE LICENCE RENEWAL
Number of Lots: 5
1. SADC Secretariat is inviting company to submit a bids for the Supply of the following items
Lot 1: Servers, SAN and Tape Library (Manufacturer authorisation. Attach evidence)
| Lot N° |
Item N° |
Project | Description | Qty |
|---|---|---|---|---|
| 1 | a | ICT Unit | Servers (3) and SAN Storage (3) | 6 |
| b | ICT Unit | Backup Tape Library | 1 | |
| c | ICT Unit | Laptop, docking station and accessories | 30 |
LOT 2: Switches, Access Points (Authorised Partners only. Attach evidence)
| Lot N° | Item N° | Project | Description | Qty |
|---|---|---|---|---|
| 2 | a | ICT Unit | Supply, Installation and Configuration of Core Switch | 1 |
| b | Supply, Installation and Configuration of Layer 3 Switches | 2 | ||
| c | Supply and Installation of Wireless Access Points | 24 | ||
| d | Wireless Phones | 10 |
Lot 3: Printers and Printer Maintenance (Attach evidence of reseller authorisation and printer repair competence)
| Lot N° | Item N° | Project | Description | Qty |
|---|---|---|---|---|
| 3 | a | ICT Unit | Printer maintenance | 30 |
| New Printers | 5 |
LOT 4: For authoirsed F-Secure, Papercut, Solarwinds and Veeam partners and resellers only (attach evidence)
| Lot N° | Item N° | Project | Description | Qty |
|---|---|---|---|---|
| 4 | a | ICT |
License Renewals: a) F-Secure Client Security Premium- 320 seats/units. b) F-Secure Server Security Premium for Windows Servers – 60 seats/units. c) ISA support |
1 |
| b | Renewal of Licence and Support (Upgrade Assurance) for PaperCut MF printer management software. | 20 | ||
| c | Renewal of Solarwinds Licences and support (8 modules) | 8 | ||
| d | SSL Certificates | 2 | ||
| e | Veeam Backup Software | 1 |
Lot 5: Data Centers Upgrades (Evidence of experience and competence)
| Lot N° | Item N° | Project | Description | Qty |
|---|---|---|---|---|
| 5 | a | ICT Unit | Data Centres Upgrades | 3 |
2. You should send only one bid for this requirement. Bid for any lot but include ALL items in that lot. (Total each Lot separately. Refer to annex 1 for quotation format).
Important : Include relevant documentation below:
- The Certificate of Incorporation
- The Trading License
- Valid Tax Clearance Certificate
- The PPADB Certificate
- Banking details
- Company Profile
- Provide Minimum of two references from previous clients where similar service/products have been supplied.
3. Your bid should be titled as shown below and addressed to:
“SUPPLY OF ICT EQUIPMENT AND SOFTWARE LICENCE RENEWAL”.
Head – Procurement unit
SADC Secretariat
Plot 54385 CBD
Gaborone
BOTSWANA
Late submissions and faxed quotations are not acceptable
4. Bids should be registered in the Bid Depositing Register and be placed in the SADC Tender Box located at the reception area of the following address:
SADC House
Plot No. 54385
Central Business District
Gaborone
Botswana
5. The deadline for submission of your bids, to the email addresses indicated in Paragraph 3 is: 6th December 2019; 14:30hrs.
6. Your bids should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.
(i) PRICES: The prices should be convertible to the local Pula currency (Include exchange rate to Pula if using foreign currency), including all duties attached to the sale of the goods (such as VAT, customs duties, etc) and transport to the final destination.
(ii) EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4 and 5 and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for the lot.
(iv) VALIDITY OF THE OFFER: Your Bid should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.
7. The software licenses are expected to be delivered within 1weeksfrom the signature of the Purchase Order. Hardware equipment are expected within 8 weeks from date of purchase order.
8. Additional information and clarifications can be requested in writing, via email addresses below no later than 30th November 2019; 14:30hrs.
Email: tlengoasa@sadc.int; cc: clungu@sadc.int; anguni@sadc.int; during working hours.
Sincerely,
Name: Themba Lengoasa
Title: Procurement Officer
Date: 12 November 2019
