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  • Terms of Reference - Consultancy for Monitoring and Evaluation of the Transboundary Animal Diseases Project (TADs)
  • Terms of Reference - Consultancy for Monitoring and Evaluation of the Transboundary Animal Diseases Project (TADs)

    Short Term Consultancy for Monitoring and Evaluation of the Transboundary Animal Diseases Project

    1. Background

    The Southern African Development Community (SADC) Secretariat, in collaboration with the Food and Agriculture Organization of the United Nations (FAO) and the Government Ministries or Departments responsible for Animal Health in Angola, Malawi, Mozambique, Tanzania and Zambia, have been implementing a project entitled “Strengthening Institutions for Risk Management of Transboundary Animal Diseases (TADs) in the SADC Region (SADC TADs Project) since 2008. The objective of the project is to enhance livestock as a tradable commodity through assured animal health. It is divided into three components as follows: 1) Networking and Information Sharing, 2) Capacity and Institutional Strengthening, and (3) Project Coordination and Management. The project is financed by an ADF grant of UAC 13.71 million. The project was approved on 5 July 2006 and signed on 13 December 2006. The grant became effective on 13 December 2006 and the first disbursement was made on 13 February 2008. The project was launched on 2 October 2007 and due to close by 31 December 2013.

    The different outputs under the three components are given below.

    Component 1: Networking and Information Sharing

    Envisaged Outputs

    1. Inter-institutional networks through National Virtual Centres for Infectious Diseases established.
    2. ICT for National and Regional Networks established
    3. SADC TADs Surveillance Network formed through consolidation of existing laboratory and epidemiology networks.
    4. Stakeholders sensitized on the development of the SADC Commission for the control of TADs.
    5. Farmers and other stakeholders in the livestock industry sensitized in identification and control of TADs.

    Component 2: Capacity and Institutional Strengthening

    Envisaged Outputs

    1. Enhanced capacity for FMD surveillance and control.
    2. Enhanced capacity for CBPP surveillance and control.
    3. Enhanced laboratory and epidemiological capacity for TADs surveillance.
    4. National and regional preparedness against spread of TADs developed.
    5. Capacity of FANR Directorate in TADs control strengthened.

    Component 3: Project Coordination and Management

    Envisaged Outputs

    1. Establishment of a mechanism for FANR Directorate of the SADC Secretariat in Gaborone for Technical and Financial Supervision of the Project.
    2. Establishment of each participating country’s mechanism for Technical and Financial Supervision of the Project.

    This document gives the terms of reference (‘ToR’) to engage a Monitoring and Evaluation Expert to develop the M & E indicators to be used for the Project Completion Report (PCR)/ Final Evaluation Report for the SADC TADs Project.

    2. Overall Objective of the Assignment

    The purpose of the monitoring and evaluation is to review the progress made by the project in fulfilling its agreed objectives through the planned activities; to evaluate the process of project preparation and design, its relevance to the SADC Region; and to assess the efficiency and effectiveness with which resources have been used to generate results and achieve project objectives with special emphasis on impact and sustainability. More generally, the findings of the evaluation will help the SADC region and the participating Member States to draw lessons for future support in the surveillance and control of transboundary animal diseases. The monitoring and evaluation report is also expected to measure the impact of the project upon the livelihoods of beneficiaries, including the impact of the project’s institutional capacity building programmes.

    3. Specific Objectives of the Assignment

    The specific objective of the assignment is to assess the achievements and challenges encountered in the implementation of the SADC TADs Project in order to influence policy decisions regarding the development of livestock intervention programmes in the SADC Region. The focus would be on measuring achievements against the benchmark (baseline data), assessing whether the envisaged outputs have been achieved and the contribution of the project towards the overall objective of regional livestock development. Based on the project logframe, the evaluation report should capture the following:
    1) The extent to which the project outputs have been achieved taking into account the indicators given in the project document.
    2) Develop indicators in cases where they are lacking to be used in assessing the achievements of the project so far in the participating Member States.
    3) Evaluate the level of contribution of the outputs towards the achievement of the expected project objectives, goal and impact.
    4) Assess the relevance, effectiveness, and efficiency of interventions as well as, the sustainability of the results, and the degree of satisfaction of the beneficiaries as defined in the project document.
    5) Evaluate the appropriateness of the technologies used for implementing the project and the methodologies used for implementation (contractor/local partner), with particular attention to sustainability issues;

    6) Critically review the roles and responsibilities played by the various players and stakeholders in project implementation. The review of the roles and responsibilities should be linked to institutional mechanisms and implementation arrangements that were put in place to facilitate the delivery of SADC TADs objectives. The review should also identify capacity building measures put in place for the Secretariat and Member States to effectively and efficiently implement the project;

    7) Assess the effectiveness and efficiency of mechanisms of coordination between the Secretariat and Member States to plan, implement and monitor the SADC TADs project.

    8) Identify major external factors that influenced or impacted on the implementation of the project and evaluate their implication on future interventions. .

    9) Highlight lessons learned from the project and make recommendations for future policies/strategies on livestock interventions for food security.

    4. Scope of the Assignment

    The report should take into account the following:

    • The annual business plans developed by the Secretariat during the project implementation period;
    • The policies and strategies put in place by the Member States in implementing the project;
    • Account for the various initiatives taken by Member States in implementing the provisions of the project;
    • Capture the roles played by different stakeholders in the implementation of the project.
    • Assess the regional impact/usefulness of the regional TADs strategies developed under the guidance of the project

    5 Methodological Aspects

    It is envisaged that the development of the project completion report into which the consultants report will fit will involve the following activities:-

    • A review of the annual work plans, progress reports, mission reports and mid term evaluation report for the project;
    • Visit to Member States to assess progress made in the implementation of various activities

    6. Deliverables

    • Draft indicators to assist the project in assessing achievements in Member States
    • A draft Inception Report one month after the start of the assignment.
    • Final Report not later than one month after the completion of the assignment .

    9. Expertise and qualifications required

    • The applicants must have as minimum a degree in social / economic science, development or health related subject, or equivalent standard of education.
    • Formal training in monitoring and evaluation will be an added advantage.
    • At least 5 years working experience in M&E related issues and/or development context.
    • Good management and co-ordination skills, and experience on technical project implementation.
    • Knowledge of programme design (mainly logframe) or similar frameworks for monitoring and evaluation.
    • Proven experience in monitoring and evaluation of projects.
    • Experience and skills in training and transfer of knowledge.
    • Excellent interpersonal and communication skills required to train / coach staff and give occasional presentations.
    • Excellent written communication skills.
    • Strong analytical skills including analysis of both quantitative and qualitative data.
    • Excellent organisational and time management skills required to meet deadlines.
    • Ability to work independently and as part of a team.
    • Competence in Information Technology (IT).

    10. Supervision and Reporting

    • The successful candidate will report to the Regional Project Coordinator, SADC TADs Project.
    • The successful candidate will work with National Project Coordinators and project Technical Advisors who will be under his guidance to ensure that they play a more active role in monitoring and evaluation of the project impact in the countries in a harmonised approach.

    11. Duration

    The duration of the consultancy will be 2.5 calendar months broken up into two equal periods separated by 3 calendar months. 
    11.0 Payment schedule
    15% of total contract sum on submission and acceptance of work plan
    35% of cost on satisfactory completion of the first one and half months of the assignment
    25% of cost on resumption of the second month of the assignment
    25% of the cost on submission and acceptance of final report

    12. Application procedures:

    The application should contain:
    i. Cover letter explaining qualification, experience and competence of the consultant.
    ii. Financial Proposal –The financial proposal shall show clearly the breakdown of costs (professional charges, travel, per diems and any other possible costs).

    Qualified candidates should submit their application before or on 22nd February 2013 to the following address:
    Regional Project Coordinator - SADC TADs Project
    Regional Project Coordination and Management Unit
    SADC-TADs Satellite Office, Sebele
    Off Francis Town/Phakalane Main Road
    Botswana Agricultural College premises.
    Gaborone - Botswana

    For clarifications kindly contact:

    Dr Misheck Mulumba
    Regional Project Coordinator - SADC TADs Project
    Regional Project Coordination and Management Unit
    SADC-TADs Satellite Office, Sebele
    Off Francis Town/Phakalane Main Road
    Botswana Agricultural College premises.
    Gaborone - Botswana
    Cell +267 74681460


    Mr B. Hulman
    SADC Secretariat
    Cell+267 72202944