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  • Terms of Reference - Consultancy to Develop Foot and Mouth Disease Control Strategy
  • Terms of Reference - Consultancy to Develop Foot and Mouth Disease Control Strategy

    Terms of Reference – Consultancy to develop Foot and Mouth Disease control strategy for SADC Region.


    The Southern African Development Community (SADC) Secretariat, through the Directorate of Food Agriculture and Natural Resources (FANR) received a grant from the African Development Bank (ADB) for financing the project “Strengthening Institutions for Risk Management of Transboundary Animal Diseases in SADC region” (SADC TADs Project). The project is implemented in five countries namely, Angola, Mozambique, Mozambique, Tanzania and Zambia. The goal of the project is to improve food security, create wealth, and enhance rural livelihoods by progressively controlling Transboundary Animal Diseases (TADs) of regional strategic importance namely Foot and Mouth Disease (FMD) and Contagious Bovine Pleuropneumonia (CBPP); and enhance regional capacity for emergency preparedness against spread of TADs in the region.

    The project has three components;
    • Component 1: Networking and Information sharing – Focus at strengthening dissemination, sharing information.
    • Component 2: Capacity and Institutional strengthening – Focus at strengthening animal surveillance and diagnostic capacities.
    • Component 3: Project Coordination and Management – Focus at coordinating the implementation of the project in the five countries implementing the project.

    One of the key deliverables under Component 2 is a regional FMD control strategy. SADC as a region does not have a regional approach to control FMD. As it stands now, FMD control measures are planned and implemented by individual countries without coordination or harmonisation even between adjacent countries. In order to develop a regional FMD control strategy it is necessary to address key challenges faced in the control of FMD in SADC Member States. To this end, the SADC TADs Project is seeking the service of a consultant to develop a regional FMD control strategy along the progressive control pathway for FMD as stipulated in continental and global frameworks for the control of TADs.

    Rational of the Consultancy

    The occurrence of FMD and its control poses significant challenges for the SADC Member States’ Veterinary Services (VS) and entails substantial socio-economic costs, especially in the context of poverty alleviation and development objectives. The occurrence of the disease has had extensive socio-economic impacts which have attracted significant control efforts with varying results. Despite control efforts in SADC Member States, the general trend of FMD shows that the disease is on the increase. This trend need to be reversed in order to open the opportunity for SADC member states to exploit the region’s potential in the livestock sector which will lead to enhanced food security/ poverty alleviation, savings in potential outbreak costs and improved market access. This can only happen in the presence of cost effective control strategies.

    One of the mandates of the SADC TADs Project is to develop strategies for the control of TADs in the region. It is on this premise that the SADC TADs Project is seeking the services of a consultant to develop a FMD control strategy for the SADC region with a view of promoting intra-state, intraregional and finally international trade in livestock and livestock products. These efforts will capitalise on the promotion of sustainable mechanisms of preserving/safeguarding achievements in the control of the disease pertinent with the progressive control of FMD concept and global initiatives on progressive control of FMD.

    These ToR serve as a guide that will lead to the development of a SADC regional strategy for progressive control of FMD, adopting principles stipulated in the FAO/OIE and global initiatives for progressive control of FMD. The objectives of this consultancy are two fold;

    i. To harmonise policies, principles and institutional roles in the region in order to ensure congruence, agreement and complementation of efforts directed at controlling FMD.
    ii. To ensure systematic implementation and monitoring (as against an adhoc one) the implementation of different stages of a framework for progressive control of FMD that assures commitment of SADC Member States, participation/involvement of all stakeholders in the livestock sector, relevant institutions and adherence to both country procedures and international requirements in the control of FMD.

    Scope of Work

    Under the general supervision of the Regional Project Coordinator - SADC TADs Project in collaboration with the Program Officer – Livestock Unit (FANR) the incumbent is required to produce a regional FMD control strategy appropriate for the SADC region. The work will involve reviewing SADC Member States’ FMD control strategies/policies and adoption of salient elements of the national strategies/policies into the regional strategy with a view of allowing smooth and sustainable implementation of interventions which will lead to progressive reduction of incidences of FMD in the region. In performing this work the Consultant shall work closely with all the relevant government departments, institutions and stakeholders involved in livestock production. The consultant will also be required to consult with OIE, FAO, BVI (the sole producers of the FMD vaccine used in the region) and bodies involved in animal disease control in other regions and globally. Specifically the tasks will include:
    i. Conduct literature reviews to obtain baseline information needed to plan the preparation of the strategy. This will involve meeting the national heads of veterinary departments, livestock institutions and other stakeholders for which the strategy is being prepared, to discuss and obtain their ideas and assess their commitment.
    ii. Consult the Onderstepoort Veterinary Institute (OVI) and the Botswana Vaccine Institute (BVI) to interpret available results of the buffalo sampling for Angola, Malawi, Mozambique, Tanzania, Zambia and Zimbabwe
    Prepare and present inception and draft strategy to FANR.
    iii. Present draft strategy to stakeholders and obtain consensus and ownership of the strategy.
    iv. Develop a FMD control strategy that enhances the contribution of the livestock sector to the livelihood and income of farmers in Member States. The strategy should have a harmonized framework on progressive control of FMD with indicators that will be used monitor the progress in managing the disease.


    The work will be conducted through desk review, consultations, meetings and a workshop to enable collection and reviewing/examining of available literature, information and data on FMD, livestock production/farming system in the region. Information/data on FMD in the region will be triangulated, technically analysed and examined to produce the practical strategy for progressively controlling FMD in the region. In the course of interacting with stakeholders, the consultant should utilize interactive and creative techniques to ensure ownership and solicit commitment of stakeholders to implementing the strategy.

    Facilities to be provided by Client – SADC TADs Project.

    The SADC TADs Project (client) will arrange for the consultants to have access to officials and stakeholders in government departments and institutions. The client will facilitate meetings and a workshop with stakeholders. The consultant shall be provided with project documents, reports on FMD virus circulating studies already conducted by the project. The client will facilitate travel to member states, meeting with stakeholders for the consultant to obtain legitimacy and support from key stakeholders. The consultant will have internet services to help him/her to access literature, document and communicate with stakeholders.

    Duration of the consultancy and schedule of reporting

    The consultancy shall run for six (6) weeks after signing of contract. The consultant is expected to follow the following schedule of reporting:
    i. Inception Report with detailed work plan and indicators of performance. This will be discussed by consultant, client and other experts to ensure quality of final outcome - This will be delivered one (1) week after signing of contract
    ii. Draft Report - electronic version. This will be circulated for comments and relevant issues raised incorporated into the revised version - This will be delivered three (3) weeks after submission of inception report.
    iii. Final Report - The final report should include a concise Executive Summary and should have all annexes and bibliography and the dissemination/disclosure plan. This will be delivered two (2) weeks after submission of draft report.

    Expected outputs

    It is expected that, the strategy will address problems that have been preventing SADC Member States from making headway in the control of FMD and/or failing to sustain successes achieved in controlling the disease. The final strategy should therefore include but not be limited to the following:
    i. Detailed account on local, inter-sectoral, sectoral and institutional cooperation mechanisms required to contribute towards progressive control of FMD.
    ii. Identify and document gaps and areas that require strengthening (capacity building) and propose remedial measures including how to enhance national and regional capacities to control FMD.
    iii. Propose modalities of ensuring commitment and investment of Member States towards the implementation of interventions in the event of outbreaks of FMD including mechanisms to enforce compliance to control/prevention requirements that will be proposed in the strategy.
    iv. A comprehensive strategy showing/identifying the salient elements to be tackled as regional priorities in all SADC Member States. He/she should propose methods of implementation and evaluating such priorities.

    Qualifications and Experience

    The assignment will be carried out by a competent consultant who is conversant with and experienced in the control of TADs. The required consultant should possess an advanced veterinary degree in epidemiology (MSc/PhD.) and hands-on experience spanning over 10 years with disease control programs and animal health economics in preferably in Africa.

    The Consultant should have a minimum of ten (10) years working experience in epidemiology, livestock economics, livestock production systems, environment, and development planning. The consultant should have relevant experience with working with high level national and institutional officials.

    Payment schedule

    25% of total contract sum on submission and acceptance of work plan
    25% of cost on submission of draft strategy
    25% of cost on submission of preliminary final strategy and presentation to stakeholders
    25% of cost on submission and acceptance of final strategy

    Application procedures

    The application should contain:
    i. Cover letter explaining qualification, experience and competence of the consultant.
    ii. Financial Proposal –The financial proposal shall show clearly the breakdown of costs (professional charges, travel, per diems and any other possible costs).

    Qualified candidates should submit their application before or on 22nd February 2013 to the following address:

    Regional Project Coordinator - SADC TADs Project
    Regional Project Coordination and Management Unit
    SADC-TADs Satellite Office, Sebele
    Off Francis Town/Phakalane Main Road
    Botswana Agricultural College premises.
    Gaborone - Botswana

    For clarifications kindly contact:

    Dr Misheck Mulumba
    Regional Project Coordinator - SADC TADs Project
    Regional Project Coordination and Management Unit
    SADC-TADs Satellite Office, Sebele
    Off Francis Town/Phakalane Main Road
    Botswana Agricultural College premises.
    Gaborone - Botswana
    E-mail: mmulumba@sadc.int
    Cell +267 74681460


    Mr B. Hulman
    SADC Secretariat
    Cell+267 72202944