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  • Tender for the Provision of Air Travel Services Under Framework Contract




    Invitation for Bids (IFB)

    1. The Southern African Community (SADC) Secretariat has set aside funds for the operation of the Secretariat during the financial year 2014/15. It is intended that part of the proceeds of the fund will be used to cover eligible payment under the contract for the Management of Air Travel.

    2. The SADC Secretariat now invites sealed bids from eligible and reputable Travel Agents to manage official travel as per the following Lots:

    Lot 1: Provision of Air Tickets to SADC Secretariat Executive Management

    Lot 2: Provision of Air Tickets to General SADC Secretariat Staff and member states

    These official travels include, but not limited, to the following:

    1. Official missions, meetings and various national, regional and international events;
    2. Interviews of applicants/Candidates for employment;
    3. Appointment and repatriation of staff and family members;
    4. Home leaves / passage, emergency travels and educational leaves; and
    5. Visits to project sites, by either SADC staff or counterparts, or other entities involved in execution of various SADC undertakings.

    3. Bidding will be conducted through the National Open Bidding procedures specified in the SADC Procurement Policy, August 2011 revised in February 2014 and are open to all eligible Bidders as defined in the Policy and Regulations.

    4. A complete set of Bidding Document(s) in English is available for download at the SADC Secretary’s website: https://www.sadc.int/procurement/
    5. Interested Bidders may obtain further information in writing from the address below:

    Head - Procurement Unit,
    SADC Headquarters,
    Private Bag 0095,
    Fax +267 3972848 / 3181070,
    Attention: Mr. Snowden Mmadi
    E-mail: smmadi@sadc.int

    Copy to Mr. Gift Mike Gwaza
    Email: ggwaza@sadc.int at the latest 2 weeks before the deadline of submission of the bids

    6. All bids must be accompanied by a bid securing declaration in the format provided in the bidding documents.

    7. All bids in one original plus three (3) copies, properly filled and enclosed in plain envelopes must be delivered to the address below:

    Tender Box
    Southern African Development Community (SADC) Secretariat
    CBD Plot 54385
    Private Bag 0095

    at or before 8th August 2014, 15:00 hrs local time.

    8. Bids will be opened promptly thereafter in public and in the presence of Bidders’ representatives who choose to attend the opening at the SADC Secretary’s HQ, CBD Plot 54385, Ground Floor, Room DGP49, Gaborone, Botswana, on Friday 8th August 2014 at 15:00hrs local time

    9. Late bids, portion of bids, electronic bids, bids not received, bids not opened and not read out in public at the bid opening ceremony shall not be accepted for evaluation irrespective of the circumstances.

    Snowden Mmadi MCIPS