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  • Purchase of Heavy Duty Photocopier

    REQUEST FOR QUOTATIONS (RFQ)

    Reference Number: SADC/ADMIN/02/2014

    Contract Title: Purchase of Heavy Duty Photocopier

    Number of Lots: 1

    1. SADC Secretariat is inviting you to submit a quote for the supply of the following equipment to be procured under the contract SADC/ADMIN/02/2014.

    Item Number

    Description

    Quantities

    1

    Purchase of Heavy Duty Copier

    1

    The minimum technical requirements for these goods are attached as Annex 1 to this RFQ.

    1. To be considered responsive, you must quote for all quantities indicated in a Lot.

    Please note that there will be a Pre-Bid Meeting scheduled for 30th April 2014 at 10.30 am at the SADC Headquarters in room DGP26 to allow prospective bidders an opportunity to understand the scope of printing at the Secretariat and seek clarifications.

    1. You can send only one quotation for these goods but are allowed to quote for all lots.

    1. Your quotation, in the required format (See Annex 2 to this RFQ), should be addressed and submitted to:

    Heavy Duty Copier”
    Secretary to the Tender Committee
    SADC Secretariat
    Plot 54385 CBD
    Private Bag 0095
    Gaborone
    Botswana

    Attention: Snowden Mmadi/Ted Peter Luka

    1. The deadline for submission of your quotation, to the address indicated in Paragraph 4 is: 9th May 2014; 14:30 pm local time.

    1. Quotations by Fax or E-mail are not acceptable.

    1. Your quotation should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information for each item quoted, including names and addresses of firms providing service facilities in the country.

    Bidders shall complete the Technical Compliance forms in Annex 3: Technical Forms to confirm the compliance of the equipment offered to the Technical specifications. Failure to complete these forms will result in a rejection of the submission.

    1. Your quotation should be submitted as per the following instructions and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

    (i) PRICES: The prices should be quoted in the local currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc) and transport to the final destination (the SADC Secretariat).

    (ii) EVALUATION AND AWARD OF PURCHASE ORDER: Quotations determined to be administrative (see Paragraph 2,3,4,5,6 and 7) and technical compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administrative and technically compliant quotation at the lowest total price for each lot.

    (iii) VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of deadline for submission of quotations indicated in Paragraph 5 above.

    1. The goods are expected to be delivered at the address indicated above within 14 days from the signature of the Purchase Order.

    1. Additional request for information and clarifications can be made no later than 2 working days prior to deadline indicated in the paragraph 5 above, from:

    Procuring entity: SADC Secretariat
    Contact person: Ted Peter Luka
    Telephone: 3951863
    Fax: 3972848
    E-mail: tluka@sadc.int; senthufhel@sadc.int;

    Attachments:

    ANNEXES (in attached RFQ):

    ANNEX 1: Technical Specifications

    ANNEX 2: Quotation Form

    ANNEX 3: Technical Compliance Form

    Sincerely,

    ____________________

    Name: Ted Peter Luka
    Title:
    Procurement Officer
    Date: 24 April 2014