REQUEST FOR EXPRESSION OF INTEREST
Reference Number SADC/FANR- Climate Change/07/002
Request for Services Title: Production of a SADC-COMESA-EAC Climate Change YEAR BOOK 2015
Southern African Development Community (SADC) Secretariat invites Resource/Research/Knowledge Centres specializing in Environmental and Sustainable Development Research and Reporting, including Climate Change, to submit expressions of interest in providing consulting services to support the production of the SADC 2015 Year Book on Climate Change Adaptation and Mitigation in the Eastern and Southern Africa (COMESA-EAC-SADC) Region . Interested consultants must provide their most recent and updated company profiles, proof of registration, updated profiles of key persons and information indicating that they are qualified to perform the services as highlighted in these Terms of Reference. Interested Consultants are also invited to provide a Financial Proposal to carry out this assignment. The Terms of Reference defining the minimum technical requirements for these services are attached as Annex 1 to this Request for Expression of Interest.
Consultants shall not be eligible for award of this assignment where :
they are being bankrupt or wound up, are having their affairs administered by the courts, have entered into arrangements with creditors, have suspended business activities, are being subject of proceedings concerning those matters, or are being in any similar situations arising from a similar procedures provided for in the national legislation or regulations of the SADC member states;
they have been convicted of offences concerning their professional conduct by a judgment which haves the force of res judicata; (i.e. against which no appeal is possible);
they have been declared guilty of grave professional misconduct proven by any means which SADC Secretariat can justify;
they have not fulfilled obligations related to the payments of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those countries where the contract is to be performed;
they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the SADC Secretariat' financial interests; or
they are being currently subject to an administrative penalty.
Your Expression of Interest must be presented as per Standard Expression of Interest Forms attached as Annex 2 to this REOI in English language and be accompanied by copies of all the indicated supporting documents. If the supporting documents are not in English, these shall be accompanied by a certified translation into English.
Your proposal should be addressed and submitted to:
The Head Procurement Unit
Private Bag 0095
The deadline for submission of your proposal, to the addressed indicated in Paragraph 4 is: 7th August 2015 at 14:00hrs local time
Proposal submitted by E-mail “are” acceptable.
Expressions of Interest will be evaluated against the following criteria.
ITEM CRITERIA MAXIMUM SCORES 1 General Qualification and suitability for the task to be performed - (specialization of key persons in agriculture, climate change and environment and sustainable development or any other relevant field) 35 Degree (14) Specialisation(9) Experience(12) 2 Experience in similar assignment described in the TORs 40 3 Experience with international agencies 10 4 Language proficiency English 10 5 Knowledge of the Region 5 100
You proposal should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Contract attached as Annex 3 to this REOI:
PRICES: The financial proposal shall be inclusive of all expenses deemed necessary by the Individual Consultant for the performance of the contract.
EVALUATION AND AWARD OF THE CONTRACT: Expressions of Interest determined to be formal and technical compliant to the requirement will be evaluated by comparison of their prices. An Expression of Interest is considered compliant to the requirements if: fulfils the formal requirements (see Paragraphs 2,3,4,5,6 and 7 above), has received minimum 80 points at the technical evaluation, and the financial proposal does not exceed the maximum available budget for the contract. The award will be made to the applicant who obtained the highest technical score and submitted administrative and technical compliant Expression of Interest.
VALIDITY OF THE EXPRESSION OF INTEREST: Your Expression of Interest should be valid for a period of 90 days from the date for deadline for submission indicated in Paragraph 5 above.
The assignment is expected to commence within four (4) weeks from the signature of the contract.
Additional request for information and clarifications can be request, no later than 5 working days prior to deadline indicated in the paragraph 5 above, from:
ANNEXES (in attached document):
ANNEX 1: Terms of Reference
ANNEX 2: Expression of Interest Forms
ANNEX 3: Standard Contract for Individual Consultants
Head – Procurement Unit