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  • Invitation for Bids- SADC Climate Services Centre

    SADC Climate Services Centre (CSC) - Africa Development Bank : Invitation for Bids (IFB)

    Institutional Support to African Climate Institutions Project (ISACIP).

    Financed by the African Development Bank (AfDB)

    Financing Agreement reference: Don FAD n° 2100155016866

    DB reference: AFDB36-01/13

    Borrower/Bid No :IFB number: SADC/AfDB ACMAD DMC/CSC

    PROJECT ID : /5/2012

    Title:

    Supply, delivery, installation and commissioning of an Integrated Computer System and Telecommunications equipment, and Office Furniture for the Early Warning System (EWS) of SADC Climate Services Centre (CSC)

    Date of Issue: 18th January 2012

    1. The Southern African Community Development Community (SADC) has received a Grant from the African Development Bank (AfDB) toward the cost of the Institutional Support to African Climate Institutions Project (ISACIP), and it intends to apply part of the proceeds of this Grant to make payments under the contract for Supply, delivery, installation and commissioning of an Integrated Computer System and Telecommunications equipment, and Office Furniture for the Early Warning System (EWS) of SADC Climate Services Centre (CSC)

    2. The SADC Secretariat now invites sealed bids from eligible and qualified bidders for Supply, delivery, installation and commissioning of an Integrated Computer System and Telecommunications equipment, and Office Furniture for the Early Warning System (EWS) of SADC Climate Services Centre (CSC)

    3. Bidding will be conducted through the International Competitive Bidding (ICB) procedures specified in the African Development Bank (AfDB) Rules and Procedures for Procurement of Goods and Works , and is open to all bidders from Eligible Source Countries as defined in the AfDB Rules and Procedures for Procurement of Goods and Works.

    4. Eligibility: Not having been excluded as a result of the Borrower’s country laws or official regulations, or by an act of compliance with UN Security Council resolution, in accordance with ITB 4.8.

    5. Interested eligible bidders may obtain further information from The Secretary to the Tender Committee, SADC Secretariat, and inspect the Bidding Documents at the address given below from 08.00 hours to 16,00 hours during working days only.

    6(a). Qualification requirements include: 1. Experience as Supplier, in at least three (3) contracts within the last 5 years, each with a value of at least US$1,000,000 each, that have been successfully and substantially completed and that are similar to the proposed Goods and Related Services. The similarity shall be based on the physical size, complexity, methods/technology or other characteristics as described in Section IV, Bidding Forms, 2. Non-performance of a contract did not occur within the last three (3) years prior to the deadline for application submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted, 3. Not being under execution of a Bid-Securing Declaration pursuant to ITB 4.6 for two (2)years, 4. All pending litigation shall in total not represent more than Fifty percent (50%) of the Bidder’s net worth and shall be treated as resolved against the Bidder, 5. Submission of audited balance sheets or if not required by the law of the bidder’s country, other financial statements acceptable to the Purchaser, for the last two (2) years to demonstrate the current soundness of the bidders financial position and its prospective long term profitability: Quick Ratio, Current Ratio and Debt/Leverage ratios: 6. Minimum average annual turnover of US$1,000,000, calculated as total certified payments received for contracts in progress or completed, within the last two (2) years, 7. The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet at least US$1,000,000.

    Additional details are provided in the Bidding Documents.

    6(b). A complete set of Bidding Documents in English may be accessed by interested bidders on the submission of a written Application to the address below. The Bidding Documents will be sent by DHL at the bidder’s request and cost. Bidders may also off load the bidding document now available at the following Website www.sadc.int or UN Dev Business or the AfDB website.

    7. Please take note that a Pre-Bid Meeting will be held on Friday 1st February 2013 at the SADC Secretariat in Gaborone, Botswana, at 10.00 hours, for those bidders who wish to attend, at their own will and cost. The Pre-Bid meeting will take place in the Conference Room DGP 45 on the Ground Floor, SADC Secretariat, Western Commercial Road (near Lobatse and Siboni Roads), CBD Plot 54385, Gaborone, Botswana. Thereafter, a site visit will take place at the Project Site, the Meteorological Services Department, Plot 54216 Maaloso/Metsimothaba Road immediately after the Pre-Bid Meeting.

    8. Bids must be delivered to the address below at or before 14.30 hours on Wednesday 13th March 2013. Electronic bidding will not be permitted. Late bids will be rejected. Bids will be opened in the presence of the bidders’ representatives who choose to attend in person or on-line at the address below at 14.30 hours on Wednesday 13th March 2013. All bids must be accompanied by a Bid Security of not less than US$10,000 or an equivalent amount in a freely convertible currency.

    10. SADC reserves the right to accept or reject any Bid, to annul the solicitation process and reject all Bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder(s).

    11. The addresses referred to above are:

    For Tender Submission
    The Tender Box
    SADC Secretariat,
    Western Commercial Road (near Lobatse and Siboni Roads)
    CBD Plot 54385.
    City: Gaborone
    Country: Botswana
    Date: Friday 1st February 2013
    Time: 14:30 p.m

    12. For Clarifications and technical matters:

    Bradwell. Garanganga
    For Secretary to the External Tender Committee
    SADC Climate Services Centre Coordinator
    Institutional Support to African Climate Institutions Project (ISACIP)
    SADC Secretariat,
    CBD Plot 54385.
    Western Commercial Road (near Lobatse and Siboni Roads)
    Floor/ Room number: 4th Floor Room D4 P18
    City: Gaborone Country: Botswana Telephone: +267 3951863
    Facsimile number: +267 3972848

    Electronic mail address:

    Email: smmadi@sadc.int
    Email: bgaranganga@sadc.int
    Email: fnsadisa@sadc.int

    Attachments:

    Download bidding document

    Download the following annexures showing samples of the kind of items the progamme is looking for: