• Home
  • Opportunities
  • Procurement
  • Open Procurement Opportunities
  • SUPPLY OF ICT EQUIPMENT AND SOFTWARE LICENCE RENEWAL
  • SUPPLY OF ICT EQUIPMENT AND SOFTWARE LICENCE RENEWAL

    Reference Number: SADC/ICT/7/2019

    Title:SUPPLY OF ICT EQUIPMENT AND SOFTWARE LICENCE RENEWAL

    Number of Lots: 5

    1.    SADC Secretariat is inviting  company to submit a bids  for the Supply of the following items

    Lot 1: Servers, SAN and Tape Library (Manufacturer authorisation. Attach evidence)

    Lot N°

    Item

    Project

    Description

    Qty

        

    1

     

    a

    ICT Unit

    Servers (3) and SAN Storage (3)

     

    6

    b

    ICT Unit

    Backup Tape Library

     

    1

    c

    ICT Unit

     Laptop, docking station and accessories 

    30

    LOT 2: Switches, Access Points (Authorised Partners only. Attach evidence)

    Lot N°

    Item

    Project

    Description

    Qty

    2

    a

    ICT Unit

    Supply, Installation and Configuration of Core Switch

     

    1

    b

    Supply, Installation and Configuration of Layer 3 Switches

    2

    c

    Supply and Installation of Wireless Access Points

     

    24

     

    d

     

    Wireless Phones

    10

    Lot 3: Printers and Printer Maintenance (Attach evidence of reseller authorisation and printer repair competence)

    Lot N°

    Item

    Project

    Description

    Qty

    3

    a

    ICT Unit

     

    Printer maintenance

    New Printers

    30

     

    5

    LOT 4: For authoirsed F-Secure, Papercut, Solarwinds and Veeam partners and resellers only (attach evidence)

    Lot N°

     

    Project

    Description

    Qty

     

     

     

     

    4

     

     

    a

    ICT

    License Renewals:

    a)  F-Secure Client Security Premium- 320 seats/units.

    b)  F-Secure Server Security Premium for Windows Servers – 60 seats/units.

    c)   ISA support

    1

    b

    ICT

    Renewal of Licence and Support (Upgrade Assurance) for PaperCut MF printer management software.

    20

    c

     

    ICT

    Renewal of Solarwinds Licences and support (8 modules)

    8

     

    d

    ICT

    SSL Certificates

    2

     

     

    ICT

    Veeam Backup Software

    1

    Lot 5: Data Centers Upgrades (Evidence of experience and competence)

    Lot N°

    Item

    Project

    Description

    Qty

    5

    a

    ICT Unit

    Data Centres Upgrades

    3

    2.     You should send only one bid for this requirement. Bid for any lot but include ALL items in that lot. (Total each Lot separately. Refer to annex 1 for quotation format).

    Important : Include relevant documentation below:

    1. The Certificate of Incorporation
    2. The Trading License
    3. Valid Tax Clearance Certificate
    4. The PPADB Certificate
    5. Banking details
    6. Company Profile
    7. Provide Minimum of two references from previous clients where similar service/products have been supplied.

    3.     Your bid should be titled as shown below and addressed to:

    “SUPPLY OF ICT EQUIPMENT AND SOFTWARE LICENCE RENEWAL”.

    Head – Procurement unit

    SADC Secretariat

    Plot 54385 CBD

    Gaborone

    BOTSWANA

    Late submissions and faxed quotations are not acceptable

    4.     Bids should be registered in the Bid Depositing Register and be placed in the SADC Tender Box located at the reception area of the following address:

    SADC House
    Plot No. 54385
    Central Business District
    Gaborone
    Botswana

    5.         The deadline for submission of your bids, to the email addresses indicated in Paragraph 3 is: 6th December 2019; 14:30hrs.

    6.     Your bids should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

    (i)        PRICES: The prices should be convertible to the local Pula currency (Include exchange rate to Pula if using foreign currency), including all duties attached to the sale of the goods (such as VAT, customs duties, etc) and transport to the final destination.

    (ii)       EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4 and 5 and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for the lot.          

    (iv)      VALIDITY OF THE OFFER: Your Bid should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.

     

    7.     The software licenses are expected to be delivered within 1weeksfrom the signature of the Purchase Order.  Hardware equipment are expected within 8 weeks from date of purchase order.

    8.     Additional information and clarifications can be requested in writing, via email addresses below no later than 30th November 2019; 14:30hrs.

    Email:  tlengoasa@sadc.int;  cc: clungu@sadc.int; anguni@sadc.int;            during working hours.                               

    Sincerely,

    Name: Themba Lengoasa

    Title: Procurement Officer

    Date: 12 November 2019