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  • Stationery for SADC/DRR

    NEGOTIATED PROCEDURE

    REQUEST FOR BIDS (RFB)

    Reference Number: SADC/DRR/EQUIP, STA & VISIBILITY/09/2019

    Request for Bids Title: Stationery for SADC/DRR 

    Number of Lots: 1

    SADC Secretariat is inviting your company to submit a bids for Stationery for SADC/DRR

    Bidders are being requested to quote for ALL items to be considered responsive. The requirements are as detailed below;

    Stationery

    Item

    Quantity

    1

    Activity Planner (wall mounted)

    7

    2

    Printing Paper – A4, White

    10 boxes

    3

    Staplers No.56

    6

    4

    Staples No.56

    12 boxes

    5

    Desktop Calculator EL -2128V

    6

    6

    Pens BIC (blue and black)

    6 boxes

    7

    Two hole puncher - medium

    6

    8

    Arc Lever Files  PVC - 1450

    20

    9

    Pair of scissors - Medium

    6

    10

    Paper Clips Different sizes (33mm, 50mm & 78mm)

    6 boxes

    11

     Quotation Folders

    50

    12

    Multi-Colored Permanent Markers

    20

    13

    Flip Charts

    50

     

    1.     Detailed specifications of the required items are available as Annex1 in the following link : http://www.sadc.int/procurement /opportunities

    2.     Bidders are being requested to quote for ALL items to be considered responsive.

    3.     Your quotation should be submitted in sealed envelope, clearly marked “Supply and Delivery of Stationery SADC/DRRand addressed to;

    Head – Procurement unit

    SADC Secretariat

    Plot 54385 CBD

    Gaborone

    moreover, be dropped in the Tender Box situated at the reception of the above address.

    Each Bid must be registered in the Bid depositing Register that is located at the Reception.

    4.       The deadline for submission of your quotation, to the address indicated in Paragraph 3 is: 24th January 2020, 1600Hours.

    Late Bids will be rejected.

     Bids will be opened immediately after closing.

    5.       Bids by Fax or E-mail are not acceptable.

    6.       Your bids should be submitted as per the following instructions;

    (i)              PRICES: The prices should be quoted in the local currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination, which is SADC Secretariat Headquarters, Gaborone, Botswana.

    (ii)             SUBMISSION OF MANDATORY DOCUMENTS: Bids should be accompanied by the following documents: valid copies of Certificate of Incorporation, Trading Licence, Tax Clearance, PPADB Certificate, Banking Details and VAT certificates.

    (iii)           EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4,5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for each lot separately.

    (iv)           VALIDITY OF THE OFFER: Your bids should be valid for a period of 90 days from the date of deadline for submission of bids indicated in Paragraph 4 above.

    7.       The goods are expected to be delivered at the address indicated below within a maximum period of 7 daysfrom the signature of the Purchase Order. Specific delivery period must be indicated for each lot and this is very critical.

    8.       Additional information and clarifications can be requested in writing, no later than 3 working days prior to deadline indicated in the paragraph 4 above, from:   

    Procuring entity: SADC Secretariat

                        Contact person: Taisekwa Nyamukondiwa

                        Telephone: +267 3951863

                        Fax: +267 3972848

                        E-mail:  tnyamukondiwa@sadc.int; tlengoasa@sadc.int;

    ANNEXES:

    ANNEX 1: Technical Specifications

    Sincerely,

    ___________________________

    Name: Taisekwa Nyamukondiwa

    For/Head of Procurement