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  • Procurement of Single Framework Contracts for the Provision of Travel and Events Management Services to the SADC Secretariat

     Southern Africa Development Community Secretariat

    Invitation for Bids

    Procurement of Single Framework Contracts for the Provision of Travel and Events Management Services to the SADC Secretariat 

     

    Reference Number:          SADC/3/5/2/17 Vol 1

    Procurement entity:        SADC SECRETARIAT                

    Number and titles of lots:     One (1) lot

    Lot 3: Provision of Events Management to the SADC Secretariat for Local Events (within Botswana)

    Location 

    SADC Secretariat, Western Commercial Road (near Lobatse and Seboni Roads), CBD Plot 54385, Private Bag 0095, Gaborone, BOTSWANA,. 

     

    Maximum Indicative budget

    The indicative maximum budget for the contract is US$ 1,500,000 for Lot 3 for a 24 months’ period.

    1. SADC Secretariat is looking for the services of reputable firms to manage its events requirements. The Secretariat wishes to enter into single framework contracts with service provider(s) for a minimum period of 24 months.

    2. The overall objective of this assignment is to procure the services of reputable firms through single framework contracts to manage ALL event management requirements for the SADC Secretariat for the period of the contract.

    3. 3. The SADC Secretariat now invites interested reputable firms to submit Applications for bids for the following contract:

     

    Lot 3: Provision of Events Management to the SADC Secretariat for Local Events (within Botswana) 

    4. Contracting third party service providers and making payments will be a significant component of these Framework contracts. The service provider will liaise closely with the SADC Secretariat before concluding contracts/making payments.

    The SADC Secretariat will assist the service providers with identification of participants and suitable venues for meetings. The SADC Secretariat also maintains a list of recommended interpreters/translators and Simultaneous Interpretation Equipment providers.

    5. Detailed terms of reference have been provided in the Tender Document. It is anticipated that the selected firm for this framework contract will base at least one staff member permanently at the SADC Secretariat Headquarters in Gaborone.

    6. The Invitation for Bids is open to all companies/firms which satisfy the eligibility and qualification requirements stated in section III of the Bidding document. More details on the scope of the contract(s) are provided in the Bidding document which can be downloaded free of charge from the SADC website: http://www.sadc.int

    7. The closing time and date for submission of the Applications at the address indicated in the Prequalification Document is Friday, 8 March, 2019 at 16:00 hrs. local time. Applications for bidders received after this time and date, or submitted otherwise than indicated in the Bidding Document, shall not be considered and shall be returned unopened.

    8. Interested companies/firms may seek clarification or/and additional information concerning this prequalification, only in writing (or by email) from the following contact points by latest 16:30 hours local time on Monday, 11th February 2019.

    Head of Procurement 
    Southern African Development Community (SADC) Secretariat
    CBD Plot 54385
    Room DGP11 on Ground Floor
    City: Gaborone 
    Country: Botswana
    Phone: +2673951863
    Fax: +2673972848/3181070

    Email: ggwaza@sadc.int
    Attention: Mr. Gift Mike Gwaza

    With copy to: pchifani@sadc.int  Attention: Mr. Purpose Chifani

    All requests for clarifications and corresponding responses will be published on the SADC website by latest 16:30 hours local time on Friday, 15th February 2019.

    Attachments