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  • Request for Quotations Title: LAPTOPS AND PHOTOCOPIER
  • Request for Quotations Title: LAPTOPS AND PHOTOCOPIER

    REQUEST FOR QUOTATIONS (RFQ)

    Reference Number: RFQ No. SADC SARCIS-DR 0041

    Request for Quotations Title:LAPTOPS AND PHOTOCOPIER

    Number of Lots: 2

    1.         SADC Secretariat is inviting your company to submit a quotation for the Supply and Delivery of Laptops and printer.

    Lot N°

    Item

    Project

    Description

    Qty

    LOT 1

    LAPTOPS 

    1

    SARCIS DR

    Small laptops

    4

    2

    SARCIS DR

    15” Laptops

    2

    LOT 2

    HEAVY DUTY PHOTOCOPIER

    1

     

    SARCIS DR

    Heavy duty photocopier 

    1

    2.         You can only send one quotation for Each Lot. Bidders are free to bid for One or More Lots. However, Bidders are being requested to quote for ALL items under each Lot (s) to be considered responsive.

    3.         Your quotation should be submitted in a sealed envelope, and addressed to;

    SADC SARCIS DR PROJECT

    Procurement Expert

    SADC Secretariat

    Plot 54385 CBD

    Gaborone, Botswana

    and be dropped in the Tender Box situated at the reception of the above address.

    Each Bid must be registered in the Bid depositing Register that is located at the Reception.

    4.         The deadline for submission of your quotation, to the address indicated in Paragraph 3 is: Monday 8th July 2019; 16:00 Hours.

    Late Bids will be rejected.

     Bids will be opened immediately after closing in Room DGP26

    5.         Quotations by Fax or E-mail are not acceptable and will be rejected.

     

    6.         Your quotation should be submitted as per the following instructions;

    (i)              PRICES: The prices should be quoted in Botswana Pula, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination, which is SADC Secretariat Headquarters, Gaborone, Botswana.

    (ii)            SUBMISSION OF MANDATORY DOCUMENTS: Quotations should be accompanied by the following documents: valid copies of Certificate of Incorporation, Trading Licence, Tax Clearance, Banking Details and VAT certificates, at least three reference letters for the lot(s) being applied for

    (iii)          EVALUATION AND AWARD OF PURCHASE ORDER: Quotations determined to be administrative (see Paragraph 2,3,4,5 and 6 ) and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for each lot separately.

    (iv)          VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.

    7.         The goods are expected to be delivered at the address indicated below within a maximum period of 4 weeks from the signature of the Purchase Order. Specific delivery period must be indicated for each lot and this is very critical. 

    8.         Additional information and clarifications can be requested in writing, no later than 5 working days prior to deadline indicated in the paragraph 4 above, from:  

    Procuring entity: SADC Secretariat- SARCIS DR Project

                            Contact person: Mr Grem Salima

                            Telephone: +267 74897610

                            E-mail:  gsalima@sadc.int

    ANNEXES:

    ANNEX 1: Technical Specifications

    Sincerely,

    ___________________________

    Name: Grem Salima MCIPS, MSc (supply chain), MSc (strategy)

    Title:  Procurement Expert

    Date: 1st July  2019