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  • REQUEST FOR QUOTATIONS FOR THE PROVISION OF INTERNET AND FIBER WAN LINKS TO SADC

    REQUEST FOR QUOTATIONS (RFQ)

    REFERENCE NUMBER: SADC/ICT/INTERNET/2019

    REQUEST FOR QUOTATIONS TITLE: INTERNET AND WAN LINK PROVISION

    NUMBER OF LOTS: 1

     

    Dear Sir/Madam

    RE: REQUEST FOR QUOTATIONS FOR THE PROVISION OF INTERNET AND FIBER WAN LINKSTO SADC

     

    1.         We kindly request you to submit your quotation for “The Provision of Internet and WAN services to SADC” as detailed in Annex 1 of this RFQ.

    The SADC Secretariat is using dedicated Fibre Internet Connection lines at SADCHQ and SADC iTowers offices with standby wireless links as backup for its internet requirements.  Internet service providers are invited to simultaneously bid for the following services:

    Bandwidth (Mbps)

    Description

    Qty

    20

    One primary Fibre Internet link for the exclusive use of the SADC Secretariat HQ with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    30

    One primary Fibre Internet link for the exclusive use of the SADC Secretariat HQ with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    35

    One primary Fibre Internet link for the exclusive use of the SADC Secretariat HQ with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    40

    One primary Fibre Internet link for the exclusive use of the SADC Secretariat HQ with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    HQ to branch office WAN connectivity

    Bandwidth

    (Mbps)

    Description

    Qty

    15

    Fibre WAN Link between SADC HQ and iTowers Satellite Office with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    20

    Fibre WAN Link between SADC HQ and iTowers Satellite Office with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    30

    Fibre WAN Link between SADC HQ and Sebele Satellite Office with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    40

    Fibre WAN Link between SADC HQ and Sebele Satellite Office with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    50

    Fibre WAN Link between SADC HQ and Sebele Satellite Office with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    SADC iTowers Dedicated Fiber Internet Connection:

    Bandwidth

    (Mbps)

    Description

    Qty

    15

    Fibre WAN Link between SADC HQ and iTowers Satellite Office with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    20

    Fibre WAN Link between SADC HQ and iTowers Satellite Office with the same capacity standby wireless backup link and automatic failover configured between the two

    1

    The minimum technical specifications for the items are attached as Annex 1 to this RFQ.

     

    2.         You must quote for all quantities indicated in this RFQ for your quote to be considered responsive. You can only send one quotation for these services.

     

    3.         Your quotation, in the required format (See Annex 2 to this RFQ), should be submitted in a sealed envelope, addressed to:

    Internet and WAN Provision
    Head – Procurement Unit
    SADC Secretariat
    Plot 54385 CBD
    Gaborone
    Botswana

    and be dropped in the Tender Box situated at the reception of the above address.

    Note: Include all relevant documentation such as;

    (i)             The Certificate of Incorporation,
    (ii)            The Trading Licence,
    (iii)           The Tax Clearance Certificate,
    (iv)           The PPADB Certificate,
    (v)            The Banking details and
    (vi)           The company profile. 

    4.         The deadline for submission of your quotation, to the address indicated in Paragraph 3 is Monday 18th February, 2019 10:00hrs Botswana Time

                Late bids will be rejected and returned to the bidder unopened

     

    5.         Quotations by Fax or E-mail are not acceptable.

     

    6.         Bidders should have at least two reference sites for Internet Service Provision, two reference sites for Fiber WAN Service Provision and two full-time technicians/network engineers to be eligible for this exercise. Details of the reference site(s) as well as the names, qualifications and experience of the technicians should be provided. Submissions that are unable to provide the above information will considered non-responsive.

     

    7.         Your quotation should be submitted as per the following instructions and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

     

    (i)        PRICES: The Costs should be quoted in the local currency, including all duties attached to the sale of the services (such as VAT, customs duties, etc)

    (ii)       EVALUATION AND AWARD OF PURCHASE ORDER: Quotations determined to be administrative (see Paragraph 2,3,4,5, 6 and 9) and technically compliant to the requirements will be evaluated by comparison of their Costs per item (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total Cost.

    (iv)      VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.

    8.         The services are expected to be delivered to the SADC Secretariat and contract commencement date is 1 April 2019.

    9.         Site Survey is compulsory via appointment with contacts provided in 10 below and the survey will be done on Friday 8 February 2019 at 10:00hrs.

    10. Additional information and clarifications can be requested in writing, no later than 5 working days prior to deadline indicated in the paragraph 4 above, from: 

    Procuring entity: SADC Secretariat

                            Contact person: Mr Themba Lengoasa
                            E-mail To: tlengoasa@sadc.int;
                                        Cc : clungu@sadc.int; anguni@sadc.int

     

    ANNEXES: 

    ANNEX 1: Technical Specifications
    ANNEX 2: Quotation Form  

    Sincerely,

    Name: Themba Lengoasa
    Title: Procurement Officer
    Date: 25 January 2018

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