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  • REQUEST FOR EXPRESSIONS OF INTEREST - PROCUREMENT EXPERT

    REQUEST FOR EXPRESSIONS OF INTEREST 

    JOB TITLE: PROCUREMENT EXPERT 

    PROJECT: SUSTAINABLE FINANCING OF REGIONAL INFRASTRUCTURE AND INDUSTRIAL PROJECTS IN SADC

    1. The Southern African Development Community (SADC) Secretariat has received financing from the African Development Bank toward the cost of the Sustainable Financing of Regional Infrastructure and Industrial Projects in SADC Project and intends to apply part of the agreed amount for this grant to payments under the contract for a Procurement Expert.

    2. As part of implementation of the Project, SADC Secretariat is recruiting a Procurement Expert. SADC Secretariat hereby invites Individual Consultants to indicate their interest in the following Assignment: Procurement Expert.

    3. Objective of the assignment:

    The Procurement Expert shall be responsible for the coordination of all procurements under

    the Project. He/She shall advise and assist the Project Coordinator on all procurement issues in connection with the implementation of the SADC-AfDB Project on Sustainable Financing of Regional Infrastructure and Industrial Projects in SADC within the Directorate of Finance, Investment and Customs (FIC).

    4. Scope of Works

    • The Procurement Expert will be part of the Project Team working on the implementation of the Project’s activities and will assume ongoing activities including activities yet to be initiated;
    • Develop a comprehensive list of all acquisitions of goods and services provided on the financing of the Project for all components;
    • Follow up with recipients of technical services for the acquisition of the unit or Project coordination, preparation and finalization of terms of reference (TOR) for the procurement of consultancy service, and technical specifications for goods and works;
    • Complete records of tender and requests for proposals (based on the models provided by the AfDB) to be subjected to no objection from the Bank and ensure their transmission;
    • Proceed with the launch of tenders (if applicable to the call for expressions of interest or screening), in the manner agreed in the grant agreement;
    • Ensure proper management of calls for tender;
    • Supervise and monitor the evaluation of bids and proposals received;
    • Prepare contracts, after obtaining no-objection if it is required, and ensure their signatures by persons qualified to do so;
    • Design, implement a database of providers and ensure their update, and develop management statistics that will allow donors to measure the level of project performance in terms of procurement;
    • Plan, prepare and coordinate the timing of acquisition of consulting services and goods and works as appropriate;
    • Prepare reports of activities prescribed by the manual of procedures for acquisition, but also any other reports related to the Project;
    • Develop, maintain and update the procurement plan on a model consistent with AfDB procedures, including the provisional estimate, in the Protocol of Agreement signed between AfDB and SADC;
    • Develop records of tenders for works, supplies and requests for proposals for consultancy services as provided in the grant agreement;
    • Prepare, implement and update general reviews and advice specific procurement, expressions of interest for consultancy services, works and supplies;
    • Implement activities in accordance with the approved Procurement Plan;
    • Participate in committees receiving supplies, works and services, and to ensure that these goods and services received comply with contract specifications;
    • Monitor the implementation of service and supply contracts;
    • Produce periodic reports on the market situation and suppliers’ performance;
    • Keep an up to date and accurate register of all the Project property;
    • Assist in dealing with claims and litigation to contracts and procurement;
    • Make sure that the procurement files receive necessary approvals from AfDB under the thresholds and deadlines agreed in the grant agreement and procurement plan
    • Ensure the inclusion in the agenda of the committee stage of the evaluation process of procurement (opening of bids, evaluations and assignments);
    • Ensure the confidentiality of reports of evaluating bids up to the award of contracts;
    • Make sure that the unsuccessful bidders receive the necessary information immediately after the decision to award of contracts;
    • Reporting practices contrary to good governance in the process including cases of influence peddling, conflict of interest or insider trading;
    • Ensure that the procedures outlined in the agreement are respected at all stages of the procurement of goods and services;
    • Participate as external expert to the committee of Project Management Team meetings; and
    • Carry out any other duties as may be delegated by the Project Coordinator.

    5.0 Duration and Timetable for the Assignment

    Contract duration will initially be nine (9) months with a possibility of an extension should the project require further services of a procurement expert and upon satisfactory performance. The Procurement Expert will be expected to start work in April 2020.

    6.0 Deliverables Expected

    The Procurement Expert is expected to achieve the following key deliverables at the minimal (list not exhaustive):

    Type of Procurement

    Key Deliverable

    Implement the procurement plan for the Sustainable Financing of Regional Infrastructure and Industrial Projects in SADC

    Purchase Order, Contracts concluded and Contract submitted to supplier

    Procure all Consulting Services

    Subject to approval of ‘no objection’, contract offered and signed by Consultants.

    Procurement reports, filing of all procurement documents and supporting documents for all procurements

    Filing completed and signed by relevant signatories

    7.0 Qualifications and Experience

    The Procurement Expert will be from one of the SADC Member Countries and will have the following qualifications and experience:

    (i) A minimum of first degree in procurement or supply chain management or engineering or administration or law or any other relevant field and post graduate training in procurement or related subject, or equivalent by experience;

    (ii)       Good knowledge of standard procurement methods and procedures following UNCITRAL model law. Specific knowledge and experience in AfDB procurement procedures will be a distinct advantage;

    (iii)      7-10 years relevant working experience, of which three (3) years continuous experience is in procurement management at senior level, preferably in an international organisation;

    (iv)       Knowledge of AfDB and World Bank Procurement Guidelines as well as SADC procurement procedures and documentation will be an added advantage;

    (v)        Computer literacy and competence: Microsoft Word, Excel, Access, Power Point;

    (vi)       Fluency in written and spoken English. Knowledge of Portuguese and French would be an added advantage; and

    (vii)     Excellent analytical skills and report writing.

    (viii) Excellent organizational and recordkeeping skills;

    (vii)     Experience in dealing with senior business executives and government officials; and

    (viii)    Good team player while being independent and able to work autonomously.

    8.0 Eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the African Development Bank’s Procurement Framework, dated October 2015, which is available on the Bank’s website at http://www.afdb.org. A shortlist of three to six individual consultants will be established after the deadline of the request for expressions of interest. The consultants on the shortlist will be judged on the following criteria based on their updated resume.

    No.

    Category

    Total Points (%)

    1

    Qualifications (education and professional)

    30

    2

    General and Specific Experience

    50

    3

    Skills and competencies (computer literacy, organisational skills, etc)

    20

    9.0 Interested Individual consultants may obtain further information at the address below during office hours 08h00hours 16h30hours Central African Time (CAT), Botswana time.

    10.0 Expressions of interest must be delivered to the address below by Friday, 28 February 2020 at 15h00 hours Botswana time and mention:  PROCUREMENT EXPERT FOR SUSTAINABLE FINANCING OF REGIONAL INFRASTRUCTURE AND INDUSTRIAL PROJECTS IN SADC PROJECT.

     The Expressions of interest to submitted by either e-mail to:  procexpert@sadc.int  or to be deposited in the Tender Box at the Reception Ground Floor at the offices of SADC Secretariat, Plot 54385, New CBD, Gaborone, Botswana.