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  • REQUEST FOR QUOTATIONS TITLE: THE PROVISION OF RAPPORTEUR SERVICES FOR SADC IN TANZANIA
  • REQUEST FOR QUOTATIONS TITLE: THE PROVISION OF RAPPORTEUR SERVICES FOR SADC IN TANZANIA

    REQUEST FOR QUOTATIONS (RFQ)

    REFERENCE NUMBER:

    REQUEST FOR QUOTATIONS TITLE: THE PROVISION OF RAPPORTEUR SERVICES FOR SADC IN TANZANIA

    Ref: SADC

    Dear Sir/Madam

    RE: THE PROVISION OF RAPPORTEUR SERVICES FOR SADC IN TANZANIA

    We kindly request you to submit your quotation for “The Production of Rapporteur services for SADC in Tanzania during industrialization week conference as per the specifications in the table below:

    Description

    Duration

    Industrialisation week in Tanzania;

    • Ensure the plenary and parallel sessions discussions are captured in the report;
    • Together with NBF, develop a conference declaration from the report and preparing it for presentation at the Council of Ministers and Captains of Industry interactions at the SADC Summit in August 2019; and

    Produce final report of the meeting.

    The firm should deploy 5 employees to service the conference.

    1 week

    2.1 Qualification criteria

    Qualifications and Experience

    Must have Degree in linguistics or related field plus 5 years’ experience in writing reports

    Master’s degree will be an added advantage.

    Specific

    Must have experience in providing services to international organizations similar to SADC.

    Regional Experience

    Experience in providing similar service in SADC region

    2        You must quote for all services described above.

    Your quotation, in the required format (See Annex 2 to this RFQ), should be submitted and be send by email to the following email : Industrializationw3@sadc.int

    Note: Include all relevant documentation such as Certificate of Incorporation, Trading Licence, Tax Clearance Certificate, PPADB Certificate, Banking details and company profile in case of firm/company.

    The deadline for submission of your quotation, to the address indicated in Paragraph 3 is Friday, 19th July 2019, 14:30pm

    Your quotation should be submitted as per the following instructions and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

    (i)        PRICES: The Costs should be quoted in the local currency, including all duties attached to the sale of the services (such as VAT, customs duties, etc)

    (ii)       EVALUATION AND AWARD OF PURCHASE ORDER: Quotations determined to be administrative (see Paragraph 2,3,4,5 and 6) and technically compliant to the requirements will be evaluated by comparison of their Costs per item (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total Cost.

    (iv)      VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.

    Ensure the reports are produced timely.

    Additional information and clarifications can be requested in writing, no later than 5 working days prior to deadline indicated in the paragraph 4 above, from:

    Procuring entity: SADC Secretariat

                            Contact person: Mr Gift Gwaza

                            E-mail To: ggwaza@sadc.int;

                             Cc : jrutaihwa@sadc.int

    Sincerely,

    Name: Gift Gwaza

    Title: Procurement Officer

    Date: 9th July  2019