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  • PROCUREMENT OF STAFF UNIFORM

    NEGOTIATED PROCEDURE

    REQUEST FOR BIDS (RFB)

    Reference Number: SADC/HR&ADMIN/UNIFORM/11/2019

    Request for Bids Title: PROCUREMENT OF STAFF UNIFORM

    Number of Lots: 2

    SADC Secretariat is inviting your company to submit a bids for Procurement of Staff Uniform

    1.         You can only send one bid for Each Lot. However, Bidders are being requested to quote for ALL items under each Lot (s) to be considered responsive. The requirements are as detailed below;

    LOT 1: UNIFORM FOR RECEPTIONISTS, DRIVERS, MALE & FEMALE OFFICE ORDERLIES

    A)     UNIFORM FOR FEMALE OFFICE ORDERLIES

     

    QUANTITY

    ITEM/GOODS

    DESCRIPTION OF THE ITEM/GOODS

     

    6

    Skirt

    Refer to specifications at Annex 1

    6

    Skirt

               Refer to specifications at Annex 1

    6

    Skirt

               Refer to specifications at Annex 1

    6

    Blouse

               Refer to specifications at Annex 1

    6

    Blouse

    Refer to specifications at Annex 1

    6

    Top Tank

               Refer to specifications at Annex 1

    6

    Top

    Refer to specifications at Annex 1

    6

    Top

    Refer to specifications at Annex 1

    6

    Poloneck

    Refer to specifications at Annex 1

    6

    Poloneck

    Refer to specifications at Annex 1

    6

    Jacket

               Refer to specifications at Annex 1

    6

    Jacket

               Refer to specifications at Annex 1

    6

    Dress

    Refer to specifications at Annex 1

    6

    Jersey

    Refer to specifications at Annex 1

    6

    Shoes

    Refer to specifications at Annex 1

    6

    Shoes

    Refer to specifications at Annex 1

    6

    Coat

               Refer to specifications at Annex 1

    6

    Pentihose

     

               Refer to specifications at Annex 1

     

    B)   UNIFORM DRIVERS

     

    QUANTITY

    ITEM/GOODS

    DESCRIPTION OF THE ITEM/GOODS

     

    5

    Suit

               Refer to specifications at Annex

    5

    Suit

               Refer to specifications at Annex

    10

    Safari Suit

    Refer to specifications at Annex 1

    15

    Shirt

    Refer to specifications at Annex 1

    10

    Shirt

    Refer to specifications at Annex 1

    10

    Jersey

    Refer to specifications at Annex 1

    10

    Ties

    Refer to specifications at Annex 1

    10

    Shoes

    Refer to specifications at Annex 1

    25

    Socks

    Refer to specifications at Annex 1

     

    C)     MALE OFFICE ORDERLY

     

    QUANTITY

    ITEM/GOODS

    DESCRIPTION OF THE ITEM/GOODS

     

    2

    Suit

               Refer to specifications at Annex 1

    3

    Shirt

               Refer to specifications at Annex 1

    2

    Shirt

    Refer to specifications at Annex 1

    2

    Trouser

    Refer to specifications at Annex 1

    1

    Jersey

    Refer to specifications at Annex 1

    3

    Ties

    Refer to specifications at Annex 1

    2

    Shoes

    Refer to specifications at Annex 1

    3

    Socks

               Refer to specifications at Annex 1

     

    D)   UNIFORM FOR RECEPTIONISTS

     

    QUANTITY

    ITEM/GOODS

    DESCRIPTION OF THE ITEM/GOODS

     

    2

    Skirt

    Refer to specifications at Annex 1

    2

    Skirt

               Refer to specifications at Annex 1

    2

    Skirt

               Refer to specifications at Annex 1

    2

    Blouse

    Refer to specifications at Annex 1

    2

    Blouse

    Refer to specifications at Annex 1

    2

    Blouse

    Refer to specifications at Annex 1

    2

    Trouser

    Refer to specifications at Annex 1

    2

    Jacket

    Refer to specifications at Annex 1

    2

    Dress

    Refer to specifications at Annex 1

    2

    Jersey

    Refer to specifications at Annex 1

    2

    Shoes

    Refer to specifications at Annex 1

    2

    Shoes

    Refer to specifications at Annex 1

    2

    Neck scarf

    Refer to specifications at Annex 1

    2

    Vests

               Refer to specifications at Annex 1

    2

    Pentihose

     

               Refer to specifications at Annex 1

     LOT 2: PROTECTIVE CLOTHING FOR THE ES DOMESTIC ASSISTANTS

    QUANTITY

    ITEM/GOODS

    DESCRIPTION OF THE ITEM/GOODS

     

    2

    Ladies Overall

               Refer to specifications at Annex 1

    1

    Chef Jacket

    Refer to specifications at Annex 1

    1

    Chef trouser

    Refer to specifications at Annex 1

    1

    Suit

    Refer to specifications at Annex 1

    1

    Shoes

    Refer to specifications at Annex 1

    4

    Socks

    Refer to specifications at Annex 1

    1

    Kitchen cap

               Refer to specifications at Annex 1

    2

    Apron

          Refer to specifications at Annex 1

    2.       Detailed specifications of the required items are available as Annex1 in the following link : http://www.sadc.int/procurement /opportunities

    3.       Your quotation should be submitted in a sealed envelope, and addressed to; “PROCUREMENT OF UNIFORM AND PROTECTIVE CLOTHING

    Head – Procurement unit

    SADC Secretariat

    Plot 54385 CBD

    Gaborone

    moreover, be dropped in the Tender Box situated at the reception of the above address.

    Each Bid must be registered in the Bid depositing Register that is located at the Reception.

    4.       The deadline for submission of your quotation, to the address indicated in Paragraph 3 is: Friday 29th November 2019, 1600Hours

    Late Bids will be rejected.

    Bids will be opened immediately after closing.

    5.       Bids by Fax or E-mail are not acceptable.

    6.       Your bids should be submitted as per the following instructions;

    (i)              PRICES: The prices should be quoted in the local currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination, which is SADC Secretariat Headquarters, Gaborone, Botswana.

    (ii)             SUBMISSION OF MANDATORY DOCUMENTS: Bids should be accompanied by the following documents: valid copies of Certificate of Incorporation, Trading Licence, Tax Clearance, PPADB Certificate, Banking Details and VAT certificates.

    (iii)           EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4,5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for each lot separately.

    (iv)           VALIDITY OF THE OFFER: Your bids should be valid for a period of 90 days from the date of deadline for submission of bids indicated in Paragraph 4 above.

    7.       The goods are expected to be delivered at the address indicated below within a maximum period of 7 daysfrom the signature of the Purchase Order. Specific delivery period must be indicated for each lot and this is very critical.

    8.       Additional information and clarifications can be requested in writing, not later than a day prior to deadline indicated in the paragraph 4 above, from:   

    Procuring entity: SADC Secretariat

                        Contact person: Isaac Moatshe

                        Telephone: +267 3951863

                        Fax: +267 3972848

                        E-mail:  imoatshe@sadc.int; tlengoasa@sadc.int;                                      

    ANNEXES:

    ANNEX 1: Technical Specifications

    Sincerely,

    ___________________________

    Name: Isaac Moatshe

    For/Head of Procurement

    Date: 22nd November 2019