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  • Request for Quotations Title: SUPPLY, DELIVERY AND INSTALLATION OF OFFICE COMPUTER EQUIPMENT, PRINTERS, PROJECTORS, SCREENS, LAPTOPS AND ACCESSORIES
  • Request for Quotations Title: SUPPLY, DELIVERY AND INSTALLATION OF OFFICE COMPUTER EQUIPMENT, PRINTERS, PROJECTORS, SCREENS, LAPTOPS AND ACCESSORIES

     REQUEST FOR QUOTATIONS (RFQ)

    Reference Number: SADC/TTTP/01/2019

    Request for Quotations Title:SUPPLY, DELIVERY AND INSTALLATION OF OFFICE COMPUTER EQUIPMENT, PRINTERS, PROJECTORS, SCREENS, LAPTOPS AND ACCESSORIES 

    Number of Lots: 5

    1. SADC Secretariat is inviting registered companies to submit quotations for the Supply and Delivery of Office Computer Equipment, Printers, Projectors, Screens, Laptops & Accessories as detailed below.

    LOT 1: Laptops & Accessories (Supply and installation)

    Item No

    Description

    Quantity

    1

    Dell Latitude 7390

    1

    2

    Dell Executive Wireless Keyboard and Mouse

    1

    3

    Dell XPS 13 9360

    5

    4

    Microsoft Wireless Desktop Keyboard and Mouse

    5

    5

    Dell 23" Full HD (1920 X 1080) DP VGA monitor

    6

         SOFTWARE

    Item No

    Description

    Quantity

    1

    MS Office 365 Business Premium

    6

    2

    MS Visio

    5

    3

    MS Project Online Professional

    2

    4

    MS Project Online Essentials

    3

    5

    ESET Secure Business Anti-Virus

    6

    6

    Malware Bytes Anti-Malware

    6

     

     

     

     LOT 2: Office Server & Accessories (Supply and Installation)

    Item No

    Description

    Quantity

    1

    Dell PowerEdge T130 Tower Server, incl 3 year warranty

    1

    2

    Synology RS816 NAS, incl 3 year warranty

    1

    3

    25U Server Rack 800 x 600

    1

    4

    WatchGuard XTM 5 series Wi-Fi router, access point and firewall

    1

    5

    300Mbps Wireless N Micro USB Adapter

    6

    6

    VEEAM Backup and Replication

    1

    LOT 3: Projectors (Supply and Delivery)

    Item No

    Description

    Quantity

    1

    Dell 1650 DLP Projector

    4

     LOT 4: Printers (Supply and delivery)

    Item No

    Description

    Quantity

    1

    HP LaserJet Pro 500 Colour M570dw 4in1 - Print, Copy, Scan, Fax

    1

    2

    HP Colour LaserJet 500-sheet Paper and Heavy Media Tray

    1

    3

    HP Colour LaserJet CP5225DN

    1

     LOT 5: Transport Cases (Supply and Delivery)

    Item No

    Description

    Quantity

    1

    Laptop carry case with 4 wheels

    1

    2

    Laptop carry case with 2 wheels

    5

    3

    Aluminum/ Hard Plastic Cases with Wheels

    4

     

    2.         Detailed specifications of the required items are available on the following link : http://www.sadc.int/opprtunities/procurement

     

    3.            Your quotations, for “SUPPLY,DELIVERY AND INSTALLATION OF OFFICE COMPUTER EQUIPMENT, PRINTERS, PROJECTORS, SCREENS, LAPTOPS AND ACCESSORIES” in a sealed envelope and MUST be dropped in the Tender Box at the following address:

    SADC House

    Plot No. 54385

    Central Business District

    Private Bag 0095

    Gaborone

    Botswana

    Tel: +267 3951863

    4.         The deadline for submission of your quotations, to the address indicated in Paragraph 3 is: Friday 28th February 2019; 10:00 Hours local time.

                Late Bids will be rejected and returned to bidder unopened.

    5.         Quotations by Fax or E-mail are not acceptable.

    6.         Your quotation should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

    (i)        PRICES: The prices should be quoted in the local currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination.

    (ii)        EVALUATION AND AWARD OF PURCHASE ORDER: Quotations determined to be administrative (see Paragraph 2,3,4,5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for each lot separately.

    (iii)       You are requested to provide scanned certified copies of Certificate of Incorporation, Trading license, and Tax Clearance Certificates.

    (iv)      VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.

    (v)       Please attached copies of Purchase Orders/Contracts for previous similar goods delivered or services rendered.

    (vi)      Bidders are free to bid for 01 (one) or more lots. Bidders MUST bid for ALL items under a given Lot(s) for the bid to be considered responsive.

     

    7.         The goods are expected to be delivered at the address indicated below within a maximum period of 14 days from the signature of the Purchase Order. Specific delivery period must be indicated in your quotation.

    8.         Additional information and clarifications can be requested in writing, no later than 5 working days prior to deadline indicated in the paragraph 4 above, from:       

    Procuring entity: SADC Secretariat

                            Contact person: Mr Lovemore Bingadadi

                            Telephone: +2673951863

                            Fax: +2673972848

                            Copy:  clungu@sadc.int;

    Sincerely,

    ___________________________

    Isaac Moatshe

    For/Head of Procurement

    02nd February 2019

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