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  • SUPPLY OF SOFTWARE LICENCES, RENEWALS AND CISCO SMARTNET

    NEGOTIATION PROCEDURE REQUEST FOR BIDS (RFB)

    Reference Number: SADC/ICT/2/2020 Title:SUPPLY OF SOFTWARE LICENCES, RENEWALS AND CISCO SMARTNET

    Number of Lots: 5

    1.     SADC Secretariat is inviting  product partners and authorised resellers only to submit a bids  for the Supply of the following items

    Lot

    Item

    Qty

    1

    Renewal only:

    F-Secure Licences and support (effective 8 Jan 2021)

    320 client

    60 server

    2

    Renewal only:

    Solarwinds Licences and support (Effective Dec 2020)

    7 modules

    3

    Renewal only:

    PaperCut MF licences and support (Effective Dec 2020)

    18 devices

    4

    Renewal and additional licences:

    Veeam Backup and replication Software Licence and support (Effective Dec 2020)

    10 sockets (renewal)

    2 new sockets

    5

    Cisco Smart Net Total Care (Effective 8 Aug 2020)

    1

    2.     You should send only one bid for this requirement. Bidders may bid for one or more lots and the total prices should be expressed per lot.

    IMPORTANT : INCLUDE RELEVANT DOCUMENTATION BELOW:  

    1. The Certificate of Incorporation
    2. The Trading License
    3. Valid Tax Clearance Certificate
    4. The PPADB Certificate
    5. Banking details
    6. Company Profile  
    7. Minimum of two references where similar service has been provided.

    3.     Your bid should be titled as shown below and addressed to: 

    SUPPLY OF SOFTWARE LICENCES, RENEWALS AND CISCO SMARTNET.

    Head – Procurement unit

    SADC Secretariat 

    Plot 54385 CBD

    Gaborone

    BOTSWANA

    Late submissions and faxed quotations are not acceptable

    5.         Bids should be emailed to the following email address: 

                ictrenewal2020@sadc.int 

    6.     The deadline for submission of your bids, to the email addresses indicated in Paragraph 3 is: Monday 17th  August 2020; 14:30hrs. 

    7.     Your bids should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

    (i)              PRICES: The prices should be convertible to the local Pula currency (Include exchange rate to Pula if using foreign currency), including all duties attached to the sale of the goods (such as VAT, customs duties, etc) and transport to the final destination.  

    (ii)            EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4 and 5 and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for the lot.            

    (iv)  VALIDITY OF THE OFFER: Your Bid should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.

    8.  The software licenses are expected to be delivered within 1weeksfrom the signature of the Purchase Order.  Hardware equipment are expected within 8 weeks from date of purchase order.

    8.Additional information and clarifications can be requested in writing, via email addresses below no later than Wednesday 5th August  2020; 14:30hrs. Email: tenders@sadc.int and  tlengoasa@sadc.int; CC: clungu@sadc.int; anguni@sadc.int;   during working hours.                                  

    Sincerely,              

    Name: Mrs Veronica Chingalawa 
    Title: Acting Senior Officer - Procurement 
    Date: 17th July 2020