SUPPLY OF INTERNET SERVICE

Reference Number: SADC/ICT/06/2020

Title:SUPPLY OF INTERNET SERVICE

Number of Lots: 1

1.  SADC Secretariat is inviting  company to submit a bids  for the Supply of the following items.

Lot 1: Provision of Internet Services (Authorised Internet Service Provider. Attach evidence)

Lot 2: SUPPLY OF ICT EQUIPMENT – DESKTOP COMPUTERS

2.  You should send only one bid for this requirement. Bid for any lot but include ALL items in that lot. (Total each Lot separately. Refer to annex 1 for quotation format).

Important : Include relevant documentation below:

1. The Certificate of Incorporation
2. The Trading License
3. Valid Tax Clearance Certificate
4. The PPADB Certificate
5. Banking details
6. Company Profile
7. Provide Minimum of two references from previous clients where similar service/products have been supplied.

         Failure to submit any of the above documents will lead into automatic disqualification.

3.  Your bid should be titled as shown below and addressed to:

SUPPLY OF INTERNET SERVICE AND COMPUTERS

Head – Procurement unit

SADC Secretariat

Plot 54385 CBD

Gaborone

BOTSWANA

Late submissions and faxed quotations will not be accepted.

4.  Bids should be registered via email to the following email address:polycom2020@sadc.int.

5.  The deadline for submission of your bids, to the email addresses indicated in Paragraph 4 is: 9^th December 2020; 15:00hrs.

6.  Your bids should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

(i)        PRICES: The prices should be convertible to the local Pula currency (Include exchange rate to Pula if using foreign currency), including all duties attached to the sale of the goods (such as VAT, customs duties, etc) and transport to the final destination.

(ii)       EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4 and 5 and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for the lot.   

(iv)      VALIDITY OF THE OFFER: Your Bid should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.

7.  The Internet services are expected to be delivered within 3weeksfrom the signature of the Purchase Order.  Hardware equipment are expected within 8 weeks from date of purchase order.

8.  Additional information and clarifications can be requested in writing, via email addresses below no later than 27^th  November 2020; 16:00hrs.

Email:  pchifani@sadc.int;  cc: clungu@sadc.int; anguni@sadc.int;  during working hours.                                

Sincerely,

Name: Veronica Zulu Chingalawa

Title: Acting Senior Procurement Officer

Date:  18^th November 2020

Attachments:

• RFP Internet and Computers for Polycom 2020.doc
• RFP Internet and Computers for Polycom 2020.pdf