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  • PROVISION OF STATIONERY AND TONERS

    NEGOTIATION PROCEDURE

    REQUEST FOR BIDS (RFB)

    Reference Number: PRU/06/2020

    RFB Title: PROVISION OF STATIONERY AND TONERS

    Contract Title: PROVISION OF STATIONERY AND TONERS

    Dear Sir/Madam,

    1.     The SADC Secretariat is inviting suitable and qualified companies to submit bids for provision of Stationery and Toners.

    LOT 1  Toners

    TONERS

    QUANTITIES BOUGHT ON QUARTELY BASIS

    HP Q7553A

    5

    HP Q5942A

    5

    HP CE255A

    7

    HP CF280A

    5

    HP CC530A

    5

    HP CC531A

    5

    HP CC532A

    5

    HP CC533A

    5

    TN014

    6

    HP CF360A

    8

    HP CF361A

    8

    HP CF362A

    8

    HP CF363A

    8

    HP CE400A

    10

    HP CE401A

    10

    HP CE402A

    10

    HP CE403A

    10

    HP CE390A

    5

    HP Q5949A

    5

    HP CB540A

    15

    HP CB541A

    15

    HP CB542A

    15

    HP CB543A

    15

    HP CE250A

    3

    HP CE251A

    3

    HP CE252A

    3

    HP CE253A

    3

    HP CE340A

    20

    HP CE341A

    20

    HP CE342A

    20

    HP CE343A

    20

    HP CE320A

    5

    HP CE321A

    5

    HP CE322A

    5

    HP CE323A

    5

    HP CC364A

    3

    Lot 2 Stationery

    FILES

    QUANTITIES BOUGHT ON QUARTELY BASIS

     

     

    Bantex Files 1450 (Lime Green, Green, Blue, Red)

    150

    Suspension Files Tree 505 (pk25)

    50

    Bantex Create a cover 1223 2r 30mm-Blue

    300

    Bantex Create a cover 1498 70m-Blue

    300

    Accessible Files Treeline-Blue

    2400

    Quotation Folders Bantex A4 3200-Blue

    500

    Flat files various colours 8119

    150

    Bantex Filling Pockets 2052

    200

     

     

    PAPER

     

     

     

    Cash letters certificate A4

    100

    Legal/Deed Covers A4-(pkt of 100)

    100

    Flipchart A1

     

    Photocopying Paper A4-white (pkt of 5 rims)

    2000

    Photocopying Paper A4-various colours (pkt of 5 rims)

    50

    Photocopying paper A3-white (pkt of 5 rims)

    30

     

     

    MISCELLANEOUS STATIONERY ITEMS

     

     

     

    Foldback clips 32mm (12 pieces)

    10

    Foldback clips 41mm (12 pieces)

    10

    Foldback clips 51mm (12 pieces)

    10

    Rubber bands 32 crox 100gm

    10

    Correctional Pen Pentel 7ml

    24

    Boostik 100g

    20

    Pen-Uniball vision ub200 (black, red, blue)

    30

    Sharps Calculator E12128R

    24

    Scissors 210mm

    50

    USB/Memory sticks 8GB

    250

    Spiral 8mm Kol Ass 50pg

    10

    Spiral 12mm Kol Ass 95pg

    10

    Spiral 16mm Kol Ass 125pg

    10

    Spiral 20mm Kol Ass 155pg

    10

    Spiral 25mm Kol Ass 225pg

    10

    Binding Cover A4-Clear 150m Kol 100

    100

    Binding Cover A4-Leatherboard Apex wh 100

    100

    Paper clips 33mm

    50

    Paper clips 50mm

    50

    Paper clips 78mm

    50

    Envelopes 110*220-White (pk 500)

    5

    Envelopes 229*162 C5-White (pk 500)

    5

    Envelopes 324*229 C4-White (pk 250)

    5

    Envelopes 324*458 C3-White (pk 250)

    5

    File Dividers Index 1-10 Bd Tr/li Tdm 10 Pl

    250

    File Dividers Index 1-10 Pp Tril 3023 Num

    250

    File Dividers Index A-Z Tr/li 3064 26pt

    250

    File Fasteners 80mm Metal

    50

    Shorthand Note Books Tr/line 144pg

    100

    Executive Desk Pad Pil/pent punched

    100

    Acc Bk Sar/ 166/63 Minute Book A4

    100

    Permanent Marker Pentel Nlf50 ( various colours)

    60

    Highlighter Penflex ( various colours)

    60

    Bic Crystal Pen ( blue, black, pen)

    240

    HB Pencil

    60

    HB Lead pencil pentel 0.5

    60

    Eraser Bantex 8110

    60

    Sharpener Metal Alu. 1004/1229

    60

    Ruler 1 Tr/line Zebra 30cm clear

    60

    Buff Tape 48mm eurocell

    200

    Clear Tape 48mm eurocell

    200

    Sign here stickers 45*12

    150

    Confidential stickers

    150

    Urgent stickers

    150

    Post it 76*76 Asst. pastel

    100

    Post it 76*102 Asst. pastel

    100

    Post it 76*127 Asst. pastel

    100

    Glue stick pritt 40g

    48

    Name badges with pin & clip

    2500

    Cable usb extension 5m

    10

    Electric adaptors (square to round/round to square)

    60

    Staple Remover Treeline Trs65

    60

    Staples 1 rexel 56 26/6 5000

    60

    Staples 23/13 kangaro 1000

    60

    Stapler kangaroo Ds435

    30

    Stapler kangaroo 23s 13 H/d 100p

    30

    Punch rexel p215 l/d 15 sh s/b

    60

    Punch kangaroo hdp 2320 300pg

    60

    Adhesive Labels 100*50 sheet

    100

    Letter trays vision B9414  blue/black

    30

    Desk organizer bantex ass.9830

    30

    Kangroo punch pins

    10

    Kangroo punch discs

    10

    2.     Your submission, in the required format (See Annex 2 to this RFB), should be addressed to the following email:  stationeryandtoners@sadc.int

    PRU/06/2020

    PROVISION OF STATIONERY AND TONERS

    The Head of Procurement

    SADC Secretariat

    Plot 54385 CBD

    Private Bag 0095

    Gaborone6

    Botswana

    Attention: Mrs. Veronica Chingalawa

    3.   The deadline for submission of your quotations, to the address above is Wednesday,  22nd July  2020, 15:00hours local time.

    4.   All quotations should be dropped in the Tender Box at the Reception and quotations by E-mail or fax will NOT be accepted.

    5.   Your quotation(s) should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order.:

    i.          PRICES: The prices should be quoted CIP (as per Incoterms 2010) in the local currency, including all duties attached to the sale (such as VAT, customs duties, etc.) and transport to the final destination.
    ii.          EVALUATION AND AWARD OF PURCHASE ORDER: Quotations determined to be administratively (see Paragraph 2, 4, 5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices (defined as above). The award will be made to the bidder offering an administrative and technical compliant quotation at the lowest evaluated total price.
    iii.          VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of submission of quotation indicated in Paragraph 4 above.
    iv.           DOCUMENTS TO BE ATTACHED: Current Tax Clearance Certificate, PPADB Certificate, Banking Details, Trading Licence and Certificate of Incorporation.
    v.          REFERENCES : Bidders must submit minimum three (3) references where they have supplied similar services , implemented over the last 5 years with a value of at least BWP1Million each successfully completed addressed to head of procurement in the address stated below on 7.
    vi.          Delivery time and stock availability: Bidders must indicate delivery period and stock availability.
    vii.          Certification : Bidders for Lot 1 should provide evidence that they are HP partners.

    6.   The items are expected to be delivered at the address indicated in the Paragraph 3 above within 3 calendar days from the signature of the Purchase Order/Contract. The terms and conditions of the Purchase Order are available on request prior to submission of quotations.

    7    Additional request for information and clarifications can be made, no later than 5 days prior to deadline indicated in the paragraph 4 above, from:

                Procuring entity: SADC Secretariat

                Contact person: Mrs. Veronica Chingalawa

                Telephone: +2673951863

                Fax: +2673972848

                E-mail: tenders@sadc.int Copy

     vchingalawa@sadc.int  tkherehloa@sadc.int; brakhetsi@sadc.int

    ANNEXES:

    ANNEX 1: Technical Specifications

    ANNEX 2: Bid Form  

    Sincerely, 

    30th June  2020