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  • DEVELOPMENT OF A WEBSITE FOR THE BOTSWANA TRADE COMMISSION

    REQUEST FOR EXPRESSION OF INTEREST 

    SELECTION OF INDIVIDUAL CONSULTANTS 

    REFERENCE NUMBER: BOTSWANA/TRF/03/2019

    REQUEST FOR SERVICES TITLE:

    DEVELOPMENT OF A WEBSITE FOR THE BOTSWANA TRADE COMMISSION.

    REQUEST FOR EXPRESSION OF INTEREST 

    SELECTION OF INDIVIDUAL CONSULTANTS

    REFERENCE NUMBER: BOTSWANA/TRF/03/2019

    REQUEST FOR SERVICES TITLE:

    DEVELOPMENT OF A WEBSITE FOR THE BOTSWANA TRADE COMMISSION.

    1.     The Ministry of Investment, Trade and Industry (MITI)is inviting Individual Consultants to submit their CV and Financial Proposal for the following services:

    DEVELOPMENT OF A WEBSITE FOR THE BOTSWANA TRADE COMMISSION.

    The Terms of Reference defining the minimum technical requirements for these services are attached as Annex 1 to this Request for Expression of Interest.

    2.       Only Individual Consultants are eligible for this assignment provided that they fulfil the following eligibility criteria:

    a) they are not bankrupt or being wound up, are having their affairs administered by the courts, have entered into arrangements with creditors, have suspended business activities, are being subject of proceedings concerning those matters, or are being in any similar situations arising from similar procedures provided for in the national legislation or regulations of the SADC Member States; 

    b) they have not been convicted of offences concerning their professional conduct by a judgment which has the force of res judicata; (i.e. against which no appeal is possible);  

    c) they have not been declared guilty of grave professional misconduct proven by any means which Ministry can justify;

    d) they have fulfilled obligations related to the payments of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those countries where the contract is to be performed; 

    e) they have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Ministry’s financial interests; or

    f)  they are not being currently subject to an administrative penalty.

    1. The maximum available budget for this Contract is € 10 000.This amount includes the remuneration for website developer (fees) and reimbursable expenses. 

    The maximum budget for reimbursable expenses is Euro500. This amount shall be included without modification in the Bidder’s Financial Proposal.

    The financial proposal must specifically include an all-inclusive fee for the development of the website.

    4.       Your Expression of Interest must be presented as per Standard Expression of Interest Forms attached as Annex 2 to this REOI, in the English language and be accompanied by copies of all the indicated supporting documents. If the supporting documents are not in English, these shall be accompanied by a certified translation into English.

    5.       Your proposal clearly marked “REFERENCE NUMBER: BOTSWANA/TRF/BOTC/3/2019 DEVELOPMENT OF A WEBSITE FOR THE BOTSWANA TRADE COMMISSION.”

    Quotations in a sealed envelope should be submitted in our tender box located at the following address:

    Secretary to the Tender Committee

                        Ministry of Investment, Trade and Industry

    Private Bag 004, Gaborone

    Botswana.

    Attn: H. C. Maripe

    6.       The deadline for submission of your proposal, to the address indicated in Paragraph 5 above, is:

    24thJuly 2020 at 1400hrs.

    7.       Applications submitted by Fax or E-mail are acceptable.

    8.       Your CV will be evaluated against the following criteria.

     

    Criteria

    Maximum points allocated

    1

    Education and Training

    20

    2

    Specific Experience (as indicated in 4.2 (ii) each component having equal weighting)

    70

    3

    General Experience

    10

     

    Total

    100

    9.       Your proposal should be submitted as per the following instructions and in accordance with the Terms and Conditions of the Standard Contract attached as Annex 3 to this REOI:

    (i)   PRICES:

    The financial proposal shall be inclusive of all expenses deemed necessary by the Individual Consultant for the performance of the contract.

    (ii)  EVALUATION AND AWARD OF THE CONTRACT:

    Expression of Interest determined to be formally compliant to the requirements will be further evaluated technically.

    An Expression of Interest is considered compliant to the requirements if:

    • It fulfils the formal requirements (see Paragraphs2,3,4,5,6 and 7 above),
    • The financial proposal does not exceed the maximum available budget for the contract.

    The award will be made to the applicant who obtained the highest technical score.  Expressions of Interest not obtaining a minimum score of 70% will be rejected.

    (iii)      VALIDITY OF THE EXPRESSION OF INTEREST:

    Your Expression of Interest should be valid for a period of 90 days from the date of deadline for submission indicated in Paragraph 6 above.

    10.     The assignment is expected to commence within two (2) weeks from the signature of the contract.

    11.     Additional requests for information and clarifications can be made until10working days prior to deadline indicated in the paragraph 6 above, from:   

    The Procuring entity: Ministry of Investment, Trade and Industry

    Contact person: H. C. MARIPE                                  

    E-mail: hcmaripe@gmail.com;

    Copy:Mabel.mpofu@gmail.com; bmsebonego@gmail.com;motlogelwa@botc.org.bw;anselmonhara@yahoo.co.uk      

    The answer on the questions received will be sent to the Consultant and all questions received as well as the answer(s) to them will be posted on the Ministry website alongside the procurement notice at the latest 7 working days before the deadline for submission of the proposals.

    ANNEXES:

    ANNEX 1: Terms of Reference

    ANNEX 2: Expression of Interest Forms

    ANNEX 3: Standard Contract for Individual Consultants

    Sincerely,

    Name: Ms Hwanano  Charity Maripe

    Title: SADC TRF Procurement Officer

    Date:................