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  • The Development of The Regional Vulnerability Assessment and Analysis

    Reference number:          83364150

    Processing no.:               14.2453.0-001.00 

    Project title:                      The Development of The Regional Vulnerability Assessment and Analysis Programme Sustainability Plan 2022-2030

    Project Name:                  SADC/GIZ Transboundary Use and Protection of Natural Resources in the SADC Region

    Country:                            Botswana

    Dear Sir/Madam,

    The German International Cooperation (GIZ) supports the Southern African Development Community (SADC) in the implementation of SADC protocols as well as development and implementation of strategies and programmes for biodiversity and natural resource management, through the SADC/GIZ Project “Transboundary Use and Protection of Natural Resources (TUPNR) in SADC region”.

    Established in 1999, the Vulnerability Assessment and Analysis (VAA) mechanism has worked towards addressing food insecurity in the context of poverty and livelihood vulnerability. Established in 2005, the Regional VAA (RVAA) was primarily to coordinate the development of vulnerability assessments working with National Vulnerability and Assessment Committees (NVACs). To date the RVAA Programme has been implemented through three (3) phases with a mandate to strengthen capacity of Member States to undertake and utilize vulnerability assessments and analysis for the purposes of food security programming and inform policy formulation.

    The vision for SADC is a future in a regional community that will ensure economic well-being and improve the standards of living and quality of life for the peoples of Southern Africa. To attain this vision, SADC’s expected specific results include the promotion of sustainable and equitable economic growth and socio-economic development that will ensure poverty alleviation with the ultimate objective of its eradication through regional integration that has been facilitated through the revised Regional Indicative Strategy for Development Plan (RISDP). The RVAA Programmes operates in the context of the RISDP, and other key sectoral policies, strategies and programmes such as the Regional Agricultural Investment Plan (RAIP) and the newly approved Regional Resilience Framework 2020-2030.

    Therefore, to further the implement The Development of The Regional Vulnerability Assessment and Analysis Programme Sustainability Plan 2022-2030, individual consultants are invited to bid for the assignment. The selected consultant will enter a contract with GIZ.

    For more detailed information please refer to the attached Terms of Reference should you be interested in participating in the tender.

    Submission deadline

    Should you be interested in implementing the tasks according to the Terms of Reference (Annex 1), please submit your bid in the English Language at GIZ office by Monday 12th October 2020, 10:00 a.m. Please note that tender bids submitted by email will not be accepted. Please send your tender bids by courier or Post office or hand deliver to:

    Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

    GIZ Office Gaborone 1st Floor, South Wing, Morula House

    Plot 54358, New CBD or

    P.O. Box 202 VillageGaborone, Botswana

    Labelling of offer

    Your bid, comprising the technical offer and the price offer, must be clearly marked as such and submitted in a package containing two envelopes. The price offer must always be separate from the technical offer and placed in a separate envelope. Kindly send original and 2 copies of technical proposals and 1 financial proposal.

    The envelope containing the price offer using the financial offer form (Annex 2) with the bidder’s name on the right corner must be sealed and be labelled as follows:

    Price offer for:

    The Development of The Regional Vulnerability Assessment and Analysis Programme Sustainability Plan 2022-2030

    Reference number: 83364150
    – to be opened by GIZ procurement unit only –

    The envelope containing the technical offer with the bidder’s name on the right corner must be sealed and be labelled as follows:

    Technical offer for:

    The Development of The Regional Vulnerability Assessment and Analysis Programme Sustainability Plan 2022-2030

    Reference number: 83364150
    -to be opened by GIZ evaluation team only & Procurement Unit

    Technical offer

    Interested bidders are requested to submit technical offer based on the criteria of the assessment grid (Annex 3) and their latest CV. The technical offer should not exceed four pages, including interpretation of the assignment, work plan and proposed methodology/strategy.

    The outer package with the bidder’s company name on the right corner must be labelled as:

    Bidding documents for:

    The Development of The Regional Vulnerability Assessment and Analysis Programme Sustainability Plan 2022-2030

    Reference number:83364150

    – to be opened by GIZ office and Project –

    Price offer

    The price offer must be submitted in accordance with the attached format for the price offer and General Terms and Conditions. Personnel costs should be shown per expert assigned for the measure. Travel costs and all other costs must be shown separately. All communication related costs, stationery and printing costs for reports must be included in the calculation. Please submit your offer in the currency of your country; during the financial evaluation the amounts will be converted using the exchange rate of the day from the converter Infor Euro: http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/inforeuro_en.cfm

    Alternative offers

    No alternative offers are permitted.

    Procedural questions

    Please address any commercial, technical and procedural questions at an early stage. Questions will be answered if they are received 5 days before the closing date. Questions must be raised in writing, by email only to:

    Ms Dimpho Keitseng
    GIZ Botswana, Procurement Office
    fax
    +267-3959750 or
    email:
    Dimpho.keitseng@giz.de

    Non-compliance may result in your bid not being considered.

    Evaluation of Offer

    After the final technical evaluation, only the price offers of bids with 500 points and above will be opened and evaluated. Technical offers below 500 points will be considered as technically not acceptable. The weightings are as below for Technical (T) and Financial (F);

    T: 70%, the price offer and F: 30%. The following formula will be used:

    formula.png

    The contract will be awarded to the bidder with the highest score (Technical plus Financial weighing), and in case of achieving the same score, a priority is given to the bidder who submitted the bid earlier. Contractual negotiations are generally commenced with the bidder achieving the highest score. Should these negotiations not be successful, the second highest scorer on the list shall be invited to commence negotiations.

    Date of decision to award contract

    For procedural reasons, no information on the status of the evaluation will be given pending the decision on contract award. We would therefore ask you to refrain from making enquiries about this. Only the winning bidder will be informed.

    Acceptance period and Commencement of work

    Please note that you are bound by your bid for 90 days.

    GIZ reserves the right to accept, reject and/or cancel any or part of the bid.

    GIZ also reserves the right to cancel the bid entirely.

    Yours truly,

    Annexes

    1. Terms of Reference
    2. Budget allocation form (for financial proposal)
    3. Technical Assessment Grid
    4. GIZ General Terms of contract