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  • Senior Secretary – Portuguese – Grade 9
  • Senior Secretary – Portuguese – Grade 9

    The SADC Secretariat invites suitably qualified, experienced, innovative, result-oriented and self-driven individuals who are citizens of SADC Member States to apply for the position of Senior Secretary-Portuguese tenable at SADC Secretariat Headquarters.

    Main Purpose of the Job: 

    Carry out secretarial duties that involve using both Portuguese and English Languages.

    Duties and Responsibilities

    • Assist the translation team in preparing, proof-reading and checking documents translated into Portuguese or English
    • Translate short texts/messages from/into Portuguese/English
    • Service SADC policy organs/ministerial/institutions meetings as and when required
    • Outsource translation material, in coordination with the Senior Translators
    • Make and receive telephone calls in Portuguese/English, and deal with email enquiries and visitors
    • Welcome visitors and arrange for their visits, including hotel bookings and travel details
    • Arrange meetings for visitors
    • Act as ad-hoc interpreter with visitors
    • Take notes and minute meetings conducted in Portuguese and/or English
    • Take minutes of meetings as and when required, produce and distribute minutes of meetings after vetting by the supervising officer
    • Undertake general secretarial and administrative duties such as dealing with routine enquiries, taking messages, word processing, filing, photocopying and keeping an appointments diary
    • Set up and update database of freelance translators/interpreters, interpretation equipment companies, among others, in coordination with the Senior Translator/Reviser
    • Procure the services of outsourced translators and interpreters, in coordination with the Senior Translators/Reviser
    • Prepare, send, receive, process and finalize contracts and supporting documents with service providers
    • Perform any other duties as may be assigned by the supervising officer

    Qualifications:

    • Minimum General Certificate of Secondary Education and a Higher National Diploma in Secretarial Studies from a recognised institution
    • Certification in Portuguese or French

    Experience:

    • At least five (5) years practical experience as Secretary, with Portuguese as one of the main languages of communication.
    • Computer literacy in Windows for Microsoft Word, Excel and Database.

    Submissions: Interested applicants should forward their application Letters, CVs, SADC Application Form, Certified ID copies, Educational Certificates and names of three referees to the following address:

     

    The Executive Secretary

    ATTENTION: Director HR and Admin

    SADC Secretariat

    P/ Bag 0095

    Gaborone, BOTSWANA  or e-mail to [email protected]

    PLEASE NOTE:

    For detailed job descriptions and SADC Application Form, access the SADC Website: www.sadc.int

    We regret to inform you that only short listed applicants will be communicated to.

    Closing Date: 3rd October, 2017 at or before 1630 hours.

     

    More details on the advert can be accessed on the below links:

    Application forms - French.docx

    Application Form - SADC - Revised.PT.MM.doc

    English Application Form - SADC - Revised.doc

     FR HR - ADVERT - Senior Secretary Portuguese(1).docx

    HR - ADVERT - Senior Secretary Portuguese.PT.MM.docx

    FR HR - ADVERT - Senior Secretary Portuguese(1).docx