ACTIVITY

CATEGORY

DIRECTORATE / UNIT

DATES

VENUE

JANUARY 2009

SADC Integrated Mission Planning Meeting

A

Organ

13-15 January

Gaborone, Botswana

ICT Customs Technical Working Groups Meeting

A

TIFI

14-15 January

Gaborone, Botswana

SADC External Tender Committee Meeting

A

Admin

16 January

Gaborone, Botswana

Training Workshop on ISO 17025

A

TIFI

19-23 January

Gaborone, Botswana

Training Workshop on ISO 17025 ILAC Requirements

A

TIFI

20-23 January

Gaborone, Botswana

EPA Technical Working Groups Meeting

A

TIFI

21-23 January

Gaborone, Botswana

Consultative Meeting with SARPCCO Training Sub-Committee

A

Organ

21-23 January

Gaborone, Botswana

Global Fund Writing Team RCM Meeting

A

SHD & SP

21-27 January

Gaborone, Botswana

SADC ODL (IEC) StrategyConsensusBuilding Meeting

A

SHD & SP

22-23 January

Gaborone, Botswana

SADC Extraordinary Summit

A

OES

26 January

Pretoria, Botswana

Training Workshop on ISO 17020

A

TIFI

26-29 January

Gaborone, Botswana

Capacity Building Meeting

A

TIFI

26-29 January

Gaborone, Botswana

Legal Framework Meeting

A

TIFI

26-30 January

Pretoria, South Africa

SADC Panel of Experts Meeting – Vehicle Regulations and Standards

A

I & S

29 – 30 January

Gaborone, Botswana

AU Assembly

A

PSPU

January

Addis Ababa

FEBRUARY 2009

Transport Thematic Group Meeting

I & S

6 – 7 February

Gaborone, Botswana

Education Quality Assurance Sub-committee

B

SHD/SP

9 – 10 February

Gaborone

Implementation of SADC HIV &AIDS Fund

A

SHD & SP

9-11 February

Gaborone, Botswana

SADC Transit Management Systems Training

A

TIFI

9-13 February

Gaborone, Botswana

Review and Update of Handbook on Transportation of hazardous Materials by Rail

I & S

10 February

Gaborone, Botswana

Meditation Training Workshop of ISDPC

Organ

10-13 February

Swaziland

Road user Charges Regional Workshop

A

I & S

11 – 13 February

Gaborone, Botswana

SADC Malaria Managers Meeting

SHD& SP

11-13 February

Gaborone, Botswana

EU/EPA Ministerial Meeting

TIFI

12 February

Gaborone

SADC Tax  Subcommittee Meeting

A

TIFI (Finance & Investment)

12 – 13 February

TBA

Implementation Strategy for the SADC Protocol on Fisheries

A

FANR

12-13 February

Gaborone, Botswana

Transit & ICT  Working Groups Meeting

A

TIFI

16-20 February

Gaborone, Botswana

Legal Customs Working Groups Meeting

A

TIFI

16-20 February

Gaborone, Botswana

Technical Committee on Fisheries

A

FANR

16-20 February

Gaborone, Botswana

Print Livestock Marketing and Trade Workshop

A

TIFI

17-19 February

Gaborone, Botswana

Technical Workshop on ISO 17021

A

TIFI

17-20 February

Gaborone, Botswana

SADC Council of Ministers meeting

A

OES

21-27 February

South Africa

Training Workshop on ISO15189 Medical Laboratories

A

TIFI

24-27 February

Gaborone, Botswana

SADC External Tender Committee Meeting

A

Admin

29 February

Gaborone, Botswana

South West Indian Fisheries Commission (SWIOFC)

B

FANR-NRM

TBA

TBA

Ministerial TROIKA of the Organ

Organ

January/February

TBA

RVAC Regional Meetings

A

FANR-AIMS

TBA

TBA

MARCH 2009

COMESA-SADC-EAC NTB’s Monitor Mechanism Workshop

A

TIFI

9-10 March

Johannesburg, South Africa

Fourth Steering Committee  Meeting

SHD & SP

16 -17 March

Gaborone, Botswana

SADC Regional Conference on Higher Education

B

SHD/SP

17-20 March

Gaborone

SADC EPA NSA Workshop

TIFI (EPA)

20 March

Johannesburg, South Africa

Beam Balance & Mechanical Counter Scales (Activity 4.2.25)

TIFI (SQAM)

23-27 March

Dar es Salaam, Tanzania

Macroeconomic Subcommittee Meeting

A

TIFI (Finance & Investment)

26 – 27 March

TBA

Regional Monitoring & Evaluation Workshop

SHD & SP

25-27 March

Livingstone, Zambia

SADC ODL Regional Development Forums

B

SHD/SP

30 March -3 April

Johannesburg, South Africa

ICT Customs Working Groups Meeting

TIFI (Customs)

30^th March – 3^rd April

Gaborone, Botswana

Mobile Communicable Diseases

SHD & SP

30 – 31 March

Gaborone, Botswana

SADC Meeting of Ministers responsible for Employment and Labour and Social Partners

A

SHD&SP

30 March – 3 April

Capetown, South Africa

Food Crisis Task Force Meeting

A

FANR

March

Johannesburg

Elections - Namibia

Organ

March

Namibia

Regional  Indaba on Economic and TradeCapacityBuilding Programme for Women in SADC / Women In Business Trade Fairs

B

Gender

March 

TBA

HIV and Aids M&E meeting for all Member

A

SHD/SP

TBA

Gaborone

APRIL 2009

Regional Monitoring & Evaluation Workshop

SHD & SP

1 – 2 April

Livingstone, Zambia

Ministerial Committee of the Organ Troika Meeting

Organ

2 – 4 April

Mbabane, Swaziland

Meeting of the Investment Subcommittee Task Force

TIFI

6-8 April

Gaborone, Botswana

Tax Incentives Working Group Meeting

A

TIFI

8-9 April

Gaborone, Botswana

SADC EPA-EC Round of Negotiations Meeting

TIFI (EPA)

9 – 11 April

Swakopmond- Namibia

Civil Aviation Committee Meeting (preceded by  its sub sectoral committees – YD, COSCAP, UACC, Security, etc.

I & S

7 – 11 April

TBA

Surface Transport Sub-sectoral Committee Meetings (Maritime, Ports and Inland Waterways, Railway and Road Infrastructure, Transport and Traffic)

A

I & S

14 – 16 April

TBA

Meeting to discuss the Operationalisation of the Project Preparation & Development Facility

TIFI

15 April

Johannesburg, South Africa

Sub Committee on Trade Facilitation

TIFI

15 April

Gaborone, Botswana

Public Security Sub Committee Meeting

Organ

15 – 16 April

Mbabane, Swaziland

State Security Sub Committee Meeting

Organ

15 - 18 April

Mbabane, Swaziland

Meetings & Workshops of the Trade Negotiating Forum

TIFI

15 -18 April

Gaborone, Botswana

Mobilisation Workshop for the Protocol on FIB Implementation

TIFI

15 – 18 April

Johannesburg, South Africa

Ministers responsible for Communications

A

I & S

16 – 18 April

Windhoek, Namibia

SADC-ODL Advocacy Meeting

SHD & SP

18 – 19 April

Maputo, Mozambique

Activity 3.1.6

SQAM

20- 24 April

Lusaka, Zambia

SADC SQAM Meetings

TIFI (SQAM)

20-25 April

TBA

Western Cluster Corridors Workshop

I & S

21 – 22 April

Gaborone, Botswana

Workshop on Draft Protocol on Industry

TIFI

21-22 April

Gaborone, Botswana

SADC HIV/AIDS Technical Advisory & National Aids Authorities Meeting

SHD & SP

21 – 23 April

Maputo, Mozambique

Regional National AIDS Authorities Workshop

SHD & SP

22 – 23 April

Maputo, Mozambique

Tax Agreements Working Group

TIFI

22-23 April

Gaborone, Botswana

Road User Charges

I & S

24 – 27 April

Gaborone, Botswana

SADC Health Ministers HMeeting

A

SHD & SP

25 – 29 April

Maputo, Mozambique

North South Corridor Stakeholders Workshop

I & S

27 – 28 April

Lusaka, Zambia

Technical Committee on Education Management Information Systems

SHD & SP

27 – 29 April

Gaborone, Botswana

30^th Meeting of the Ministers of Energy

A

I & S

27 – 29 April

Maputo, Mozambique

Legal Technical Working Groups Meeting

TIFI (Customs)

27 – 29 April

Johannesburg, South Africa

Customs Meeting

TIFI (Customs)

27 – 30 April

Johannesburg, South Africa

Livestock Technical Committee Meeting

FANR

28 – 30 April

Gaborone, Botswana

Eastern Cluster Corridors Workshop

I &S

29- 30 April

Lusaka, Zambia

Meeting of the Ministers responsible for Transport and Meteorology

A

I & S

28 – 30 April

Windhoek, Namibia

Elections - RSA

Organ

April

South Africa

Meeting of Labour and Social Affairs Commission

B

SHD &SP

April

Addis Ababa, Ethiopia

MAY 2009

Expert Group Meeting on Harmonization of National Mining Policies in SADC Region

TIFI

4 – 5 May

Johannesburg, South Africa

Defence Sub-Committee Meeting

Organ

4 – 6 May

Manzini, Swaziland

SQAM Project Meeting

TIFI

4 – 8 May

Mauritius

SQAM Training on Length Meteorology

TIFI

4 – 8 May

Dar es Salaam, Tanzania

Transit Customs Working Group Meeting

TIFI (Customs)

5 – 8 May

Gaborone, Botswana

Global Aviation Safety Roadmap Workshop

I & S

9- 10 May

Swakopmund, Namibia

Roads Sub- sectoral committee Meeting

I & S

11- 12 May

Swakopmund, Namibia

Maritime, Ports and Inland Waterways Sub- sectoral committee Meeting

I & S

11- 12 May

Swakopmund, Namibia

Civil Aviation Sub- sectoral Committee Meeting

I &S

11- 12 May

Swakopmund, Namibia

Railways Sub-sectoral Committee Meeting

I &S

11- 12 May

Swakopmund, Namibia

SQAM Project Meeting

TIFI

11-15 May

Dar es Salaam, Tanzania

Tax Incentives Working Group Meeting

TIFI

12-13 May

Gaborone, Botswana

SADC Forestry Meeting

FANR

12-15 May

Gaborone, Botswana

Regional Minimum Standards for Communicable Diseases for the SADC Militraries

SHD & SP

13 – 15 May

Victoria Falls, Zimbabwe

Ministers of Transport and Meteorology Meeting

I &S

13- 15 May

Swakopmund, Namibia

Regional Workshop – Third Party Motor Vehicle Insurance Scheme

I & S

15 – 16  May

Maputo, Mozambique

Verification of non-Automatic weighing Instruments

SQAM

18 – 22 May

Pretoria, South Africa

Cluster Meeting of Ministers Responsible for Agriculture & Food Security

FANR

18 – 21 May

Johannesburg, South Africa

SADC ODL Steering Committee Meeting

SHD & SP

19 – 20 May

Gaborone, Botswana

SPAG Customs Technical Working Group Meeting

TIFI (Customs Project)

19 – 24 May

Harare, Zimbabwe

SADC EPA Ministers Meeting

TIFI

19 - 20 MAY

Gaborone, Botswana

Meeting of Ministers of Mining

TIFI

20 – 22 May

Pretoria, South Africa

Ministers responsible for Tourism

A

I & S

21 – 23 May

TBA

Project Steering Committee & Private Sector Meeting

TIFI (Customs Project)

25 May

Harare, Zimbabwe

Prevention to Mother to Child Treatment (PMTCT) and HIV & Testing Counseling (HTC) Workshop

SHD & SP

25 – 27 May

Harare, Zimbabwe

SADC Ministerial Conference on Development of the Regional Strategic Plan of Action on Combating Human Trafficking, Especially Women and Children in the Region

A

Gender

25-28 May

Maputo, Mozambique

SADC Chief of Police Meeting (SARPCCO)

Organ

25 – 27 May

Mbabane, Swaziland

Customs Meeting – 18^th SCCC Meeting

TIFI (Customs Project)

27 – 29 May

Kariba, Zimbabwe

Elections - Malawi

Organ

May

Malawi

Southern & Central Africa Librarians Annual meeting

B

PRU

TBA

TBA

Regional meeting of the SADC National Committee

PSPU

May

TBA

JUNE 2009

Customs Valuation Workshop Training

TIFI

1 – 5 June

Johannesburg, South Africa

SADCPOL  Train the Trainers Course on Peace Support  Operations

Organ

1 -13 June

Gaborone, Botswana

State Security Sub Committee Meeting

Organ

2- 3 June

Manzini, Swaziland

SADC Conference on Child/Youth Participation & Leadership on HIV & AIDS and SRH

SHD & SP

3 – 5 June

Johannesburg

SADC HIV Prevention Meeting

SHD & SP

7 – 9 June

Johannesburg

Legal Framework  Advisory Working Group Meeting

TIFI

8-12 June

Johannesburg

CET Technical  Group Meeting

TIFI

8 -12 June

Johannesburg

Customs Modernization  Workshop

TIFI

8 – 12 June

Lusaka, Zambia

Inter-State Politics and Defence Committee (ISPDC)

Organ

14 – 16 June

TBA

21^st SADC Committee of Ministers of Trade  & Industry

TIFI

15 – 19 June

Johannesburg

Regional Training Seminar on good Production Practices along the Food Chain

FANR

15-17 June

Gaborone, Botswana

Inter-State Defense and Security (ISDSC)

Organ

21 – 23  June

Manzini, Swaziland

Regional Training Seminar on Laboratory pre-accreditation

FANR

22 -24 June

Gaborone, Botswana

Joint Proposal for HIV & AIDS Funds

SHD & SP

22 – 26 June

Johannesburg, South Africa

Joint Proposal for HIV & AIDS Funds

SHD & SP

22 -26 June

Johannesburg, South Africa

SADC Ministers of Communications/ICT Meeting

I & S

23 – 26 June

Windhoek, Namibia

SADC Regional Gender Monitoring Tool Workshop

Gender

29-30 June

Mauritius

Customs Management Development Programme

TIFI

29 June – 3 July

Gaborone

Ministers Responsible for Education & Training

SHD & SP

29 June – 3 July

Cape Town

Regional Adjudication Committee

A

PRU

June

TBA

SADC Secondary Schools Essay Come

A

PRU

June

Gaborone

International Labour Conference

B

SHD &SP

June

Geneva, Switzerland

JULY 2009

Ministers of Finance Meeting

A

TIFI

1-3 July (Provisional)

Durban, South Africa

Ministers Responsible for Water and ZambeziBasin

I & S

6 – 9 July

Maputo, Mozambique

ESAMC – Annual Review & Planning

SHD & SP

6 – 9 July

Windhoek, Namibia

Customs Management Development Programme

TIFI

6 – 10 July

Gaborone

Science, Technology & Innovation Meeting

SHD & SP

6 – 8 July

Pretoria

Inter-State Politics and Defence Committee (ISPDC)

Organ

18– 20 July

Manzini, Swaziland

SADC Customs Union Technical Working Group, Legal Framework, Policy Harmonization and CET Revenue

TIFI

13 – 16 July

Johannesburg, South Africa

SADC Customs Legal Framework Working Group

TIFI

13 - 17

Gaborone, Botswana

Regional Workshop for Women in Business

Gender

15 – 16 July

Johannesburg, South Africa

SADC EPA Senior Officials Meeting

TIFI

16 – 17 July

Gaborone, Botswana

Interstate Politics and Diplomacy Committee Meeting (ISDC)

Organ

18 – 21 July

Ezulwini, Swaziland

Customs Management Development Programme

TIFI

20 – 24 July

Gaborone, Botswana

Workshop for SADC Technical Committee for Food & Nutrition Meeting

SHD & SP

20 – 24 July

Johannesburg, South Africa

SADC ODLConsensusBuilding Meeting on Gender

SHD & SP

20 – 24 July

Livingstone, Zambia

SADC Air Transport YD Workshop

I & S

23 – 24 July

Gaborone, Botswana

SADC Committee of Ministers responsible for Trade & Industry, Finance & Investment and Ministerial Taskforce on Regional Integration

TIFI

26 – 31 July

Johannesburg, South Africa

Capacity Building Customs working Group Meeting

TIFI

27 -30 July

Gaborone, Botswana

Customs Management Development Programme

TIFI

27 – 31 July

Gaborone, Botswana

SADC SQAM Meeting

TIFI

27 – 31 July

Pretoria, South Africa

Workshop for SADC Technical Committee for Food & Nutrition Meeting

SHD & SP

27 –31 July

Johannesburg, South Africa

SADC EPA workshop on Rules of Origin for Fisheries

TIFI

28 – 30 July

Luanda, Angola

Ministers of Justice

Legal

29 July – 2 August

South Africa

Ministerial Committee of the Organ (MCO)

Organ

31 July – 2 August

Manzini, Swaziland

AU Assembly

A

PSPU

July

Addis Ababa

AUGUST 2009

SADC Indirect Tax Working Group Meeting

TIFI

4-5 August

Gaborone, Botswana

Consultative Workshop on Establishment of Supranational Laboratories

SHD & SP

4 – 6 August

Gaborone. Botswana

Southern Africa Regional Climate Outlook  Forum (SARCOF)

I & S

17 – 31 August

TBA

SEPTEMBER

SADC Summit for Heads of State and Government

A

OES

2 – 8 September

Kinshasa, DRC

AUC/RECs Communication & Advocacy

B

PRU

October

Addis Ababa, Ethipia

SABA AGM

B

PRU

October

Maseru, Lesotho

Elections – Angola

Organ

September

Angola

Elections - Botswana

Organ

September

Botswana

OCTOBER

Meteorological Association of Southern Africa (MASA)

I & S

20 – 24 October

Pretoria, South Africa

TO BE ADIVSED

Elections - Mozambique

Organ

Mozambique

Elections - Mauritius

Organ

Mauritius

NOVEMBER

SADC/SAARC Women in Business  WinterSchool

Gender

22-28 November

India